Accounts Receivable Specialist I

Lochmueller Group is seeking a detail-oriented and analytical Accounts Receivable Specialist I with strong communication skills to join our team. In this role, you will be responsible for preparing and sending invoices, following up on payments, and ensuring accurate reconciliation of accounts. This is an excellent opportunity to be part of a growing firm recognized as one of the 2024 Indiana Best Places to Work.
Lochmueller Group is a regional engineering consulting firm with an emphasis on infrastructure.  We provide multi-disciplined services for a variety of public agencies and private entities, including transportation design; water resources design; environmental analysis & permitting; construction engineering & inspection; traffic engineering & transportation planning; surveying; and land acquisition & appraisal.
For over 40 years, Lochmueller Group has helped communities reinvent their future through thoughtful, actionable planning and design. Our dedication to building a team that demonstrates our corporate values (CARDIA) is what sets us apart:
CARDIA: Creativity; Accountability; Respect; Dedication; Integrity; Achievement
Lochmueller Group provides an excellent workplace culture established by our people who share these values. We are a 100% employee-owned company, and our people are invested in the success and continued development of each other and the firm. This is a great place to build a career and grow with a company that is dedicated to quality and service. 

In this position, the candidate will:

• Preparing, finalizing, and sending monthly invoices to the client on assigned projects with PM input and approval.
• Assisting with reconciling accounts receivable records with bank deposits and other financial records to ensure accuracy.
• Reviewing and following up on aging invoices and WIP on assigned projects.
• Assisting in preparing reports related to accounts receivable and overdue accounts.
• Following up with clients to confirm receipt of invoices and to remind them of upcoming or past-due invoices.
• Setting up new projects in BST.
• Monitoring payments, ensuring that they are applied to the correct invoices and accounts.
• Identifying and resolving discrepancies between payments and invoices.
• Responding to customer inquiries.
• Maintaining detailed and accurate records of all transactions, including invoices, payments, and correspondence with clients regarding invoices, payments, and account balances.
• Escalating issues to the senior staff when necessary.
• Coordinating and assisting project managers in moving project budgets and covering project variances to ensure correct revenue recognition.
• Following established policies and procedures for accounts receivable processes and making recommendations for improvement to the Accounts Receivable Team Lead.
• Ensuring all accounts receivable activities comply with company policies, audit standards, and client contracts.
• Assisting senior staff with audit requests when needed.

Preferred Qualifications:

• Associate's or bachelor's degree in Accounting or a related field is preferred. Experience may be considered in lieu of education.
• 0-5 years of accounts receivable experience with working knowledge of general accounting principles.
• Familiarity with accounting systems and Microsoft Office products, including Word, Outlook, and PowerPoint. Proficiency with Microsoft Excel.
• Exceptional analytical, organizational, and problem-solving abilities with strong attention to detail.
• Ability to work and interact with staff in different departments at varying levels throughout the organization.
• Exceptional written and verbal communication skills.
• Strong customer service capabilities.
• Valid driver's license.

What we offer:

• Health & Wellness (medical, dental, vision, disability, EAP, HSA, FSA, accident & critical illness, Healthy Merits, and basic life insurance w/ option for additional voluntary life insurance)
• Work/Life Balance (vacation, holidays, sick leave, parental leave, bereavement leave, jury duty, flexible scheduling & telecommuting opportunities)
• Wealth-Building (401k w/ company match, 401k student loan repayment benefit, ESOP, competitive compensation package including potential for discretionary annual bonus)
• Professional Benefits (professional membership dues, career & educational development)

Lochmueller Group is an Equal Opportunity/Affirmative Action employer. Lochgroup fully supports and maintains compliance with all state, federal, and local regulations. All qualified applications will receive consideration for employment without regard to race,