Senior Office Assistant
Suffolk CountyAbout the role
Key Elements Of The Role:
Directs clerical detail work relating to personnel, purchasing, mail and correspondence, processing and filing of legal papers, relief orders, and other specialized documents;
Instructs new staff members; over-sees and installs new work procedures and methods, provides training;
Directing and coordinating the Front Desk activities; assists with clerical duties.
Maintain Prescriber log sheets and review daily.
Coordinate hospital discharges and maintain the referral log.
Assist with outreach calls and send letters to medication clients for missed appointments and last-seen reports.
Arrange prior authorizations for medication changes.
Assist with client MAS transport services, including standing transport arrangements and form renewals.
Generate and analyze reports for client financial reviews, preparing related letters.
Update insurance information in the Electronic Medical Records (EMR) system.
Create and maintain patient insurance files; follow up on insurance matters and update census insurance changes.
Manage building operations, such as the oversight of building keys, security key cards, building maintenance, etc. and assist with problem resolution; Monitor office supply inventory and reorder as needed.
Handle front desk operations, including scheduling appointments and greeting patients;
Answers phone calls and other forms of communication;
May serve as receptionist
Benefits For You Now And Your Future
Health Insurance: Suffolk offers a comprehensive health insurance plan, including medical, dental, and vision coverage
Pension
Paid Time Off: Vacation (2 weeks to start) is accrued based on length of service; sick leave allows employees to take time off for illness without sacrificing pay; personal days can be used for a variety of reasons; and thirteen (13) paid holidays.
Work-Life Balance: County jobs offer regular working hours, reducing the need for overtime or irregular shifts. This helps employees maintain a good work-life balance.
Overall, county government jobs offer a combination of competitive benefits and job security, making them an attractive option for many job seekers.
Work schedule: Monday - Friday, 9:00AM - 5:00PM
Work Location: Farmingville Mental Health Clinic
*This position does not offer relocation assistance at this time
**Sponsorship is not available for this role
Salary: $36,096 per year
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Either:
Graduation from a standard senior high school or possession of a high school equivalency diploma and two (2) years of clerical experience.
IMPORTANT NOTE: Additional education beyond high school from with a college with federally-authorized accreditation or registration by NY State may be substituted for the above experience on a year-for-year basis.
PROMOTIONAL
Two (2) years of permanent competitive status as a(n): Office Assistant, Office Assistant (Spanish Speaking), Clerk, Clerk (Spanish Speaking), Data Entry Operator, Library Clerk, Library Clerk (Spanish Speaking), Law Library Clerk, Legal Secretary, Medical Records Clerk, Medical Records Clerk (Spanish Speaking), Medical Transcriptionist, Personnel Transactions Clerk, Police Operations Aide, Real Property Recorder I, School Attendance Aide, Stenographer, Stenographer (Spanish Speaking) or Switchboard Operator.
FURTHER POSITION DETAILS:
Good knowledge of general office terminology, procedures, equipment and clerical techniques
Good knowledge of business English, spelling and arithmetic
skill in typing accurately
Ability to understand and carry out complex oral and written instructions
Ability to make minor decisions in accordance with laws and regulations and to apply these to work problems
Ability to assign, supervise and review the work of a small group of clerical personnel in
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