Automotive Office Manager

Description

Job Type: Full-time

Location: Fife, WA

Reports to: CFO/Controller

Salary: $110,000 - 135,000 annually 

THIS POSITION REQUIRES PRIOR EXPERIENCE IN RETAIL AUTOMOTIVE DEALERSHIP ACCOUNTING MANAGEMENT

The Ideal Candidate

Are you an assistant office manager looking for a chance to advance your office managerial skills? An experienced office manager looking for something better? If you are a self-motivated, upbeat attitude, fast-paced environment thriving person, this is the place for you! Larson Automotive Group is seeking an automotive industry experienced office manager. We have proven operations in place and are looking for someone who can take the reins and efficiently run the day-to-day office operations. The ideal candidate will be able to report the financial condition of the dealership, develop the controls necessary for the proper conduct of the business, maintain accurate records, generate manufacturer financial statements by the required date monthly and establish and maintain data processing systems to accomplish the dealership’s objectives. If this sounds like the perfect opportunity for you, we’d love to talk to you!

Essential Duties and Responsibilities: 

•  Prepares monthly financial statement according to dealership guidelines, within each manufactures format and time frame.
•  Interprets and analyzes the financial statement continually and informs Corporate Controller.
•  Pays the floor plan daily and reconciles monthly.
•  Prepares analysis of accounts, as required.
•  Assist with cash flow management by working with the corporate controller to follow contracts in-transit and vehicle receivables.
•  Manage and reconcile factory statements monthly.
•  Compute Sales Tax monthly.
•  Reviews the general ledger and scheduled accounts. Notes any unusual entries and investigates and reports it back to the corporate controller.
•  Controls petty cash amounts for the dealership.
• Ensures all manufacturer accounts including warranty claims, rebates, interest and co-op advertising accounts are current and accurate.
• Work closely with Department Managers with reporting of expenses.
• Train staff in account reconciliation and schedule cleaning.
• Monitor all schedules monthly.
•  Compute FI bonuses monthly.
• Compute all Sales managers bonuses monthly.

Supervisory responsibilities

•  Directly supervise 20-22 administrative professionals alongside 3 other supervisors
•  Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
•  Interview, hire and train potential employees.
•  Plan, assign and direct work appropriately

Larson Automotive Benefits

Larson Automotive Group offers a comprehensive group medical insurance plan to all hired full-time applicants that start the first of the month following the completion of continuous 60 of employment. We offer 4 plans to help employees access the best plan that fits their budget and needs. One plan is zero cost to the employee. We also have a company paid Life ($10,000) and AD&D plan ($40,000.00) that is for all benefit eligible employees. Employee must maintain no less than 32 hours per week to be considered ‘full-time’ for benefits. 

In addition to medical insurance, Larson Automotive Group also offers vision, dental and various other ancillary coverages such as additional Life, AD&D, LTD, STD, Accident, Hospital, and Pet insurance to name a few. 

Larson Automotive Group also provides an Employee Assistance Program. This is a specialized referral program available to employees to assist in various personal situations. This includes counseling for substance abuse, financial difficulties, mental illness, family issues and more. These are all provided to the employee free of charge and confidential with a third party.  

Larson Automotive Group also helps plan for your future with our retirement plan available to all employees over the age of 21. The 401k plan starts after the completion of 2 months of employment, the employee will be automatically enrolled into the program starting at a 3% deduction and this will increase 1% per year for the first 3 years. The company does match 50% of the first 4% contributed by the employee. Employees on a budget or who want to know exactly what will be coming out of their check can also opt to have a flat dollar amount withheld from their check. We also offer a ROTH plan option as well. Employees can opt out of the plans at any time.

We offer a KOFE (knowledge of Financial Education) plan free of charge to the employee to help provide the employees with the tools n