Senior HR Administrator

Description

Company: Medivant Healthcare
Location: 24416 N 19th Ave, Phoenix, AZ 85085
Schedule: Full-Time: Monday through Friday
Salary: Competitive, commensurate with experience

About Us:

Founded in 2015, Medivant set up a manufacturing facility in 2020, which is now validated and fully operational. At Medivant Healthcare, we believe in delivering high-quality products at an affordable price to meet the needs of hospitals, healthcare providers, and the patients they serve.

Position Summary:

The Senior HR Admin will play a pivotal role in supporting the HR department’s operations and initiatives, ensuring efficient and smooth administrative processes. The ideal candidate will be highly proficient with ADP HRIS, managing HR-related projects, and supporting various HR functions, including employee records, payroll administration, benefits management, compliance, and onboarding. This position requires a proactive, detail-oriented professional who can navigate complex HR systems and manage multiple projects simultaneously.

Requirements

 HR Administration & Support:

• Administer daily HR operations including employee records management, maintaining HR databases, and filing.
• Assist in the preparation and maintenance of employee files, both digital and physical, ensuring confidentiality and compliance with applicable laws.
• Support the execution of HR policies, procedures, and practices across the organization.
• Facilitate HR inquiries and serve as a liaison between employees and HR leadership.
• Assist in employee onboarding, including coordinating new hire paperwork and orientation activities.

ADP System Management:

• Manage HR processes using ADP Workforce Now, including payroll administration, time tracking, benefits enrollment, and other HR-related functions.
• Troubleshoot and resolve issues related to ADP systems, ensuring accurate and timely payroll processing.
• Ensure ADP system data integrity by auditing records, entering new employee information, and updating employee status changes as required.
• Collaborate with IT and other departments to improve system workflows, optimize performance, and troubleshoot issues.

Project Management:

• Lead or support HR-related projects, including employee engagement initiatives, benefits open enrollment, and HR compliance programs.
• Work cross-functionally to ensure project goals and timelines are met, tracking progress and delivering reports as needed.
• Develop project plans, coordinate project tasks, and ensure clear communication between stakeholders.
• Analyze project outcomes and make recommendations for continuous improvement.

Compliance & Reporting:

• Ensure HR practices align with state and federal regulations, ensuring compliance with labor laws and company policies.
• Generate and maintain regular HR reports, such as headcount, turnover, and benefits participation, to provide data-driven insights to HR leadership.
• Assist in the preparation for audits, ensuring all necessary documentation is available and in compliance with legal requirements.

Employee Relations:

• Support in managing employee relations matters and assist in conflict resolution, promoting a positive and inclusive work environment.
• Address employee queries related to benefits, payroll, time off, and other HR policies.

Qualifications:

• Education & Experience:
  
  • Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
  • Minimum of 5 years of HR administration experience.
  • Strong proficiency with ADP Workforce Now or similar HRIS systems is required.
  • Previous experience with HR project management, including the ability to handle multiple projects simultaneously.

• Skills & Abilities:
  
  • Strong understanding of HR processes, payroll, benefits administration, and compliance regulations.
  • Proven project management skills with the ability to plan, execute, and monitor projects from start to finish.
  • High level of attention to detail and ability to manage sensitive and confidential information with discretion.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Ability to work independently, manage time effectively, and prioritize tasks.