Workflow Administrative Assistant

Compensation: $19.00/Hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program

Benefits: ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management

Shift: Monday to Friday 8am -4:30pm

Position Summary:

Join our team as a Workflow Administrator, where you’ll play a key role in managing work orders, coordinating operational workflows, and ensuring seamless communication between teams. This is an onsite position and requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• Work Order Management: Review and process work orders assigned to ABM, ensuring accurate documentation and timely completion.
• Quoting & Proposal Creation: Develop standard quotes and proposals for work orders based on provided guidelines.
• Communication & Coordination: Act as the primary point of contact for custodial service requests, reaching out to Leads for urgent work orders.
• Administrative Support: Maintain organized records, track purchase orders, and support invoicing and expense processing.
• Calendar & Meeting Coordination: Schedule and coordinate meetings, maintain an up-to-date calendar, and facilitate clear communication among stakeholders.
• Reporting & Data Entry: Generate daily reports, manage digital and physical filing systems, and input data into work order and accounting systems.
• Customer Service: Provide professional and responsive support to internal teams and external clients.

Required Skills & Qualifications:

• Education: High school diploma or equivalent required; bachelor’s degree preferred.
• Experience: 2-3 years of administrative or workflow coordination experience preferred.
• Technical Skills:
  • Computer literacy and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with work order systems and data entry.
• Key Competencies:
  • Strong multitasking abilities and ability to prioritize tasks.
  • Excellent verbal and written communication skills.
  • Detail-oriented with strong analytical and problem-solving skills.
  • Self-starter who can work independently with minimal supervision.
  • Ability to handle confidential information with discretion.

If you’re looking for an opportunity to be a critical part of a highly organized, fast-moving team, apply today!

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ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.   ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access