Executive Administrative Assistant - EVP, Store Experience & Design

At DICK’S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams.  We are committed to creating an inclusive and diverse workforce, reflecting the communities we serve.

If you are ready to make a difference as part of the world’s greatest sports team, apply to join our team today!

OVERVIEW:

The primary function of this role is to assist the Executive Vice President - Store Experience & Design in meeting their goals by serving as a critical resource, support and sounding board to keep all initiatives and communications tracked and on time.  Has a thorough understanding of the inner-workings of their function to ensure the EVP is supported on the most important and time-sensitive projects and strategies.  Filter and respond to requests, draft communications, escalating when necessary, and share recommendations and insights.

Job Responsibilities:

Management of Operations:

• Draft agendas and presentations for executive meetings, gather pre-reads and submit.  Create and manage priority tracker to ensure follow-up and completion.

• Attend EVP TB meetings and send follow-up notes to attendees.  Follow-up on TB takeaways to ensure complete or in progress.  Prior to EVP TB meetings reach out to teammates to ensure follow-up topics are on agenda and share new topics EVP may want to discuss.

• Stay current on executive meetings (ie. ELT, SLT) topics and strategies and track any follow-ups assigned to EVP.          

Meeting Planning:

• Organize Offsite Meetings to include agenda drafting, coordinate presentations with the team, select venue and all details.

• Collaborate with presenters on agenda, presentation completion, organization, and pre-read deliverables. Ensure content aligns with EVP’s priorities and initiatives.

• Refine and edit presentation content as needed at EVP’s request

• Plan team events; invitation creation, venue selection, meal choices, support EVP as host for the event

• Uses discretion to Privatize meeting topic content based upon business needs, data sensitivity, and confidentiality              

Administrative Support:

• Maintain EVP calendar and monitor email for high priority and time sensitive responses.

• Plan and coordinate travel arrangements for store and external partner visits.

• Approve EVP direct report expense reports, manage approval process for purchase orders and invoices.

• Manage organizational charts for EVP department.

• Manage EVP’s electronic signature.

• Screen phone calls for EVP.

• Coordinate setup of new hires in the department.              

Special Projects and Technology:

• Manage virtual meeting folders 

• Perform special projects at the direction of the EVP. ie. develop new hire gift packages, departmental apparel gifts 

QUALIFICATIONS:

Bachelor's Degree - Business

7 - 10 Years of Experience - 8+ years of administrative experience for senior level management