Corporate Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Corporate Legal Administrative Assistant

Department: Corporate

Reports To: Office Administrator

Location: Houston

FLSA: Non-Exempt

POSITION SUMMARY:

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Corporate Legal Administrative Assistant in our Dallas office. The Corporate Legal Administrative Assistant provides high-level administrative and transactional support to attorneys and practice teams within the Corporate Department. This role maintains positive contact with clients, attorneys, and support staff and observes strict confidentiality of client, personnel, and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare, proofread, and format legal documents such as correspondence, transactional documents, closing binders, and contracts.
• Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed.
• Submit conflicts of interest requests to open files and maintain client and general files.
• Establish and maintain deadlines through the appropriate calendaring system.
• Use document formatting tools (including styles, cross-referencing, and track changes) to ensure consistency and accuracy.
• Use Adobe Acrobat to edit PDFs, create closing binders, and convert documents between formats.
• Use Excel to prepare and maintain closing checklists and transactional tracking documents.
• File and retrieve documents using EDGAR when required.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements and request checks as needed.
• Handle incoming mail and coordinate courier services when necessary.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

QUALIFICATIONS:

• High school diploma or GED required.
• Bachelor’s degree preferred.