Rover Medical Office Receptionist

At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It’s a lofty goal; we know. But we make it happen with the best team in mental healthcare.

Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!

LifeStance Health Values

• Belonging: We cultivate a space where everyone can show up as their authentic self.

• Empathy: We seek out diverse perspectives and listen to learn without judgment.

• Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.

• One Team: We realize our full potential when we work together towards our shared purpose.

Benefits
As a full-time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&D, short and long-term disability, and life insurance. Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.

Job Summary:

The Rover Practice Coordinator performs all core functions of the Practice Coordinator role while providing support across a defined state/region. This role backfills planned and unplanned staffing gaps and supports practices experiencing increased volume or operational demand. The Rover Practice Coordinator delivers high quality front office operations and exceptional customer service to both in-person and remote patients and clinicians.  

Locations:

• In-office, regional travel to nearby clinics is

• 51 E. 25th Street 5th Fl. New York, NY 10010

• 203 Jay St Suite 501 Brooklyn, NY 11201

• 118-35 Queens Blvd Suite 1630 Forest Hills, NY 11375

• 3245 Hunters Point Avenue Suite 2L Long Island City, NY 11101

• 110 E 60th St Suite 704 New York, NY 10022

• 1501 Broadway Suite 1505 New York, NY 10036

• 150 Broadway Suite 502 New York, NY 10038

Compensation:

• Base Pay: $21/hr. - $22/hr.

• Incentive Compensation: This role is eligible for quarterly bonus based on performance in an assigned campaign, initiatives.

• Paid Time Off (PTO): Time Away with Pay (TAWP)

Duties/Responsibilities:

• Create and maintain a positive, supportive, and professional working environment; serve as a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection. 

• Preparation process for all patients ensuring all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is fully prepared. 

• Perform general office duties including mail handling, sorting, scanning documents, e-faxes, shared office email / Teams messages and maintaining office organization and cleanliness.

• Communicate clearly and professionally with peers, clinicians, and patients in ways that support patient care and clinician satisfaction. 

Patient Support:

• Deliver exceptional customer service by responding promptly and appropriately to patient needs.

• Apply Crisis and De-escalation Processes​ when managing difficult or sensitive situations.

• Manage front desk responsibilities including greeting and checking patients in /out in a courteous manner. 

• Provide support to patients with requests via phone, email, and / or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc. ​ 

• Manage queues within the phone system, ensuring calls are answered in a timely manner to ensure excellent customer service.

• Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.

•  Triage urgent patient needs and escalates to internal partners when necessary.

• Collect co-payments and outstanding balances for in-person and telehealth visits at the time of service. 

• Complete insurance eligibility verification and reach out to patients to resolve any issues.

Clinician Support

• Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending