APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements. The successful candidate will be responsible for the following:  

• Greet customers, provide information and refer as appropriate. 

• Screen and process routine telephone communications, mail and requests. 

• Schedule and maintain calendar of appointments, meetings, travel itineraries, etc. 

• Coordinate travel arrangements, make reservations, and process reimbursements. 

• Maintain files and databases; assemble and format data to create simple reports. 

• Prepare documents, meeting materials, correspondence. 

• Update and make routine changes to web pages. 

• Maintain confidential and sensitive information and materials. 

• Record and distribute meeting minutes. 

• Compose and edit written communication. 

• Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs. 

This is a limited term position funded for one year from date of hire with excellent possibility of refunding. 

Education and Experience:

This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.  

The following background checks must be successfully completed for this position: 

This position will require successful completion of standard background checks.  

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Sa