Deputy Chief of Staff

Thanks for your interest in Oklo! We are searching for a Deputy Chief of Staff to join our team. 

Position Description

We are seeking a highly organized, strategic, and adaptable Deputy Chief of Staff to work closely with our Chief of Staff. This role is designed for someone who thrives in a fast-paced environment, is comfortable handling ambiguity, and can serve as an extension of executive leadership to ensure priorities move forward seamlessly. Partnering closely with the Chief of Staff and leadership, you’ll be a force multiplier who ensures the organization runs smoothly, leadership priorities move forward, and critical projects stay on track.

The Deputy Chief of Staff will also play a critical role in shaping and operationalizing internal processes for executive meetings, board updates, and OKR tracking, while improving processes that strengthen the organization’s alignment and performance. You’ll be called on to represent leadership in internal and external meetings, manage competing priorities across the company, anticipate challenges, maintain organizational momentum in a fast-moving environment where execution and follow-through are key, and design operational systems that allow executives to focus on vision and strategy. At times, you’ll be in the weeds solving immediate issues; at others, you’ll be guiding the long-term planning process that shapes our next stage of growth. 

Specific responsibilities may include:

• Field Work Requests & Triage
• Serve as the first line of intake for requests directed to the Chief of Staff (COS); assess priority, determine action steps, and either resolve directly or escalate as needed
• Act as the trusted delegate and exercise sound judgement and discretion when making decisions
• Executive Representation 
• Represent the COS in meetings and discussions when they are unavailable, ensuring priorities and context are clearly communicated and strategic decisions are advanced.
• Translate executive priorities into actionable plans; monitor progress and hold teams accountable for follow-through
• Agenda & Meeting Management: 
• Own the end-to-end process for executive and leadership meetings: set and manage agendas, ensure participants are fully prepared, and handle logistics so leadership can focus on strategy and decision-making
• Project & Initiative Tracking: 
• Monitor progress on high-priority projects, surface risks or delays, and manage the execution of strategic initiatives, intervening on behalf of the COS to keep initiatives on track
• Cross-Functional Coordination
• Facilitate collaboration across teams, especially on company-wide goal-setting, status updates, and communications to ensure organizational alignment
• Lead resolution of cross-functional challenges, escalating issues when necessary and ensuring organizational alignment on solutions
• Strategic Planning Support: 
• Partner with the COS to develop long-range plans, establish key programs, and support policy creation that advances Oklo’s mission
• Support annual and quarterly strategic planning processes, ensuring leadership alignment and timely execution of company goals
• Provide data-driven insights and analytical support to inform executive decision-making
• Calendar & Workflow Optimization: 
• Manage the COS’s calendar strategically, prioritizing time against company objectives like OKRs and ensuring leadership is operating at peak efficiency
• Build and continuously improve systems that enhance visibility, accountability, and organizational efficiency
• Partner with functional leaders to identify barriers, streamline processes, and implement scalable operational solutions

Who you are:

A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves,