Senior Executive Office Administrator

Senior Executive Office Administrator

Company:

The Boeing Company

Boeing Defense Space & Security (BDS) is looking for a Senior Executive Office Administrator to join The F-15 Program based in St. Louis, Missouri.

Qualified candidates must be able to demonstrate great working relationships at all levels, with strong collaboration, communication and people skills. This role will support the Vice President of Boeing's F-15 program in a dynamic environment while prioritizing the schedule and travel arrangements.

The ideal candidate has experience supporting executives, possesses a high degree of professionalism, and discretion. Additionally, an ideal candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. The candidate will also have the ability to quickly familiarize with new issue areas as well as the ability to shift from supporting work in one issue to the next.

Position Responsibilities:

·         Prioritize and schedule executive-level employee time and availability for efficient use of time

·         Perform the following tasks for managers on the executive payroll: coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

·         Collect and compile data to provide visibility of status for traveler's review and/or signature

·         Coordinate and support customer meetings

·         Create, edit and maintain electronic and written communication

·         Track and maintain information relative to department and business operations

·         Verbally communicate a wide variety of information to multiple audiences

·         Process incoming and outgoing communication and correspondence to ensure proper dissemination of information

·         Track and maintain designated conference room schedules for availability and efficient use of resources

·         Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources

·         Order and maintain office supplies

·         Plan and implement logistics for executive level internal and external events

·         Provide guidance, train and mentor less experienced employees

·         Handle Boeing Proprietary information as appropriate

·         Work under minimal supervision

Basic Qualifications (Required Skills/Experience):

• 5+ years of experience managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook
• 5+ years of experience coordinating and processing business travel arrangements using Concur or similar programs, generating expense reports and reconciling corporate credit card charges
• 5+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams
• 5+ years of experience directly supporting senior/executive leaders

Preferred Qualifications (Desired Skills/Experience):

• 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
• Experience managing and organizing multiple deliverables and deadlines with minimal direction
• Effective written and verbal communication across diverse audiences

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Shift Work:

This position is for 1st shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability ins