Senior Officer, Administrative Support (Finance)

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Administrative Support

# of Open Positions:

1

Faculty/Service - Department:

Administration Office

Campus:

Ottawa, ON

Union Affiliation:

SSUO

Date Posted:

août 12, 2024

Closing Date:

août 23, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 08

Salary Range:

$62 218,00 - $78 589,00

About the Faculty of Health Sciences
Make your mark with the Faculty of Health Sciences! Health matters to everyone and we are committed to becoming a nationally and internationally recognized leader in innovative approaches to active living, health promotion, and quality health services.
Our success lies in our students and our people. Join us and every day you will have the opportunity to make a meaningful impact as we grow together and make a great faculty even better.

Position purpose:

Under the supervision of the Lead Officer of the faculty's finance team, plans and coordinates activities related to the administration of financial, human, physical and material resources of the sector in order to provide support and advice to managers and to ensure that the policies and procedures are well understood and properly implemented.

In this role, your responsibilities will include:

• Financial and budget: Coordinates the ongoing financial transactions and all activities and processes related to the administration of internally and/or externally funded budgets of the sector. Performs all research and analysis necessary to provide recommendations to managers and/or researchers on the effective preparation of budgets, budget projections and shortfalls.

• Payroll: Prepares requests for remuneration, and required documentation for the generation of contracts, and administers remuneration for casual and term employees. Verifies payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies.

• Human resources: Acts as resource person for the sector with regards to inquiries related to classification, staffing, total compensation, and leave and performance evaluation to interpret collective agreements and policies, explain procedures, and facilitate processes. Coordinates the process for the Work Study program (from posting to cost recovery) to support operational needs of the sector.

• Project management: Plans and manages assigned projects. To this end, develops project specifications, identifies project steps and tracks all relevant progress, performs inspections upon project milestones and ensure effective communication among stakeholders, monitor expenses related to the project.

• Reporting: Prepares various moderately complex reports on financial transactions, accounts, payroll, budget projections, and human resources-related data for the sector.

• Records management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.

• Documentation: Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.

What you will bring:

• Advanced knowledge of administration, accounting, financial and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience

• Minimum 3 years of demonstrated experience in a similar role

• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail

• Experience in interpreting, explaining and applying policies and regulations

• Experience working in a unionized environment and in interpreting collective agreements

• Experience in preparing reports

• Ability to produce high quality work under pressure while meeting strict deadlines

• Strong interpersonal and communication skills

• Strong organizational ski