Program Manager, Family Medicine Residency & Advanced Practice Fellowship Programs

Thundermist's Mission: To improve the health of our patients and communities by delivering exceptional health care, removing barriers to that care, and advancing healthy lifestyles.


Job Description
Job Title: Program Manager, Family Medicine Residency & Advanced Practice Fellowship Programs
Reports to: Program Director, Family Medicine Physician Residency (with dotted-line coordination with Fellowship Directors)

Department: Administration FLSA Status: Exempt
Job Grade: 10 Version Date: January 2026
General Responsibilities:
The Program Coordinator provides comprehensive operational, administrative, and programmatic support for the accredited Family Medicine Physician Residency Program (70% effort) and the Advanced Practice Nurse Practitioner Fellowship Programs (30% effort), including the Family Nurse Practitioner (FNP) Fellowship and Psychiatric Nurse Practitioner Fellowship .
This role is central to ensuring regulatory compliance, educational coordination, recruitment, onboarding, evaluation, scheduling, and day-to-day functioning of multiple training programs across disciplines. The Program Coordinator works closely with program leadership, faculty, fellows, residents, institutional partners, and external stakeholders to ensure high-quality educational experiences and smooth program operations.

Qualifications:
Required Qualifications
• Bachelor’s degree and/or significant experience coordinating educational or training programs (preferably in Graduate Medical Education, Advanced Practice Education, or healthcare training programs).
• Demonstrated organizational and administrative skills in a complex, deadline driven environment.
Preferred Qualifications
• Experience supporting ACGME accredited residency programs.
• Experience coordinating Nurse Practitioner, Physician Assistant, or behavioral health training programs.
• Familiarity with ERAS, NRMP Match, New Innovations, MedHub, or similar educational management systems.
Candidates who meet most but not all preferred qualifications are encouraged to apply.

Significant Job Functions:
Family Medicine Residency Program Responsibilities (70% Effort)
• Provide administrative and operational support to the Program Director, faculty, Designated Institutional Official (DIO), residents, and supervisors.
• Support compliance with ACGME Sponsoring Institution and Family Medicine specialty-specific requirements.
• Coordinate resident rotations with hospital and community partners, including tracking affiliation agreements and schedules.
• Maintain resident and faculty databases, files, licensure, credentialing, and onboarding documentation.
• Coordinate resident didactics, conferences, and required educational activities in alignment with ACGME requirements.
• Manage resident evaluation processes, including evaluations of residents, faculty, rotations, and the overall program.
• Maintain ERAS during recruitment season and coordinate all NRMP Match activities.
• Communicate with matched residents regarding onboarding, credentialing, orientation, and training requirements.
• Coordinate resident orientation, eCW training, shadowing experiences, and ongoing scheduling needs.
• Assist with preparation for ACGME site visits, internal reviews, and Sponsoring Institution oversight activities.
• Support GMEC-related documentation, reports, and data requests as needed.
• Maintain and update the residency program website and educational materials.
• Schedule and facilitate meetings for program leadership, faculty, residents, and committees.
• Plan graduation, recruitment events, and other residency-related activities.


Advanced Practice Nurse Practitioner Fellowship Program Responsibilities (30% Effort)
• Provide administrative and operational support to the Program Directors, preceptors, fellows, and supervisors.
• Coordinate fellow rotations with community partners, internal and external, including tracking affiliation agreements and schedules.
• Maintain fellow databases, files, licensure, credentialing, and onboarding documentation.
• Coordinate fellowship didactics and required educational activities in alignment with the Consortium requirements for accreditation.
• Manage fellowship evaluation processes, including evaluations of fellows, preceptors, rotations, didactics, and the overall program.
• Coordinate fellow orientation, eCW training, shadowing experiences, and ongoing scheduling needs.
• Assist with preparation for Consortium site visits, internal reviews, and reaccreditation activities.
• Coordinate and schedule preceptors for all precepted clinics
• Schedule and facilitate monthly steering committee meetin