Administrative Assistant - Development

Job DetailsJob Location: CNSWFL Ford Street - Fort Myers, FL 33916Education Level: High SchoolSalary Range: $20.41 Hourly



Job Title


Administrative Assistant (Development)




State


Florida




Program


Children’s Network of Southwest Florida, LLC




Reports to


Development Director




FLSA Status


Non-Exempt




Job Description

Statement


This job description will be reviewed periodically as duties and responsibilities change with business necessity.  Essential and marginal job functions are subject to modification.

Mission Statement

The Children’s Network of Southwest Florida is committed to working with the community to protect children and preserve families.

General Purpose of Job

Assist the Development Director and Training Specialists with overall operations, communication, internal and external schedules, correspondence, meetings, and projects.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

Assist the Staff Development Director and Training Specialists

Reports to and manages workload with the Staff Development Department
General administrative duties to include filing, scanning, faxing, copying, and mailing.
Manages projects as required
Coordinate departmental meetings
Produces training materials
Produce and maintain meeting agendas, minutes and reports for distribution
Performs other related duties and projects, as required

Working Hours

CNSWFL’s work week is Monday through Friday, 40 hours per week.  Your supervisor will advise you of your work hours; however, business office hours are 8:00 am to 5:00 pm.

Travel

Travel in and outside of Circuit 20 (Lee, Charlotte, Collier and Hendry/Glades counties) is required.

Training

All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis.  If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Education and Experience

High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience.

Skills and Abilities

Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier and mail machine.  Minimum typing speed of 50 wpm; excellent word processing skills.  Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, Access, Publisher and Outlook.  Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment.  Must possess excellent organizational skills and abide by the highest standards of confidentiality.

pre-employment requirements

Certificates, License, Registrations, backgrounds, drug screens, Etc.

Valid driver’s license required, with proof of insurance
Driver’s license check is a requirement
No special certification or registration is required for this position
Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE)
Drug Screening is a requirement
Children’s Network participates in E-Verify

Other Requirements

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the general public.  Ability to speak effectively before groups of customers or employees.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of th