Senior Manager, Event Planning

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At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

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Job Description
 

We are currently seeking a dynamic, highly motivated, and experienced Senior Manager, Event Planning. The Senior Manager, Event Planning will lead the strategy and implementation of US Commercial Congresses and other type of engagements. The position will collaborate with various cross functional partners to ensure meeting objectives, messaging and outcomes are clearly defined and measurable along with ensuring flawless logistical execution.

Essential Duties and Responsibilities

• Strong leadership skills with an ability to set a vision, to lead change, and mentor other employees on strategic planning and all aspects of event management to include logistics, project, and program management.

• Collaborate with cross-functional partners to ensure timely decisions and alignment, ensuring congress strategy and objectives are met.

• Successfully partner with Legal, Business Conduct, Finance, and other cross functional partners to ensure all congress engagements are compliant according to pharma guidelines.

• Lead the planning and coordination of commercial events at congresses encompassing exhibits, sponsorships, ancillary meetings, advisory boards, etc.

• Implement congress strategy, recommending platforms and building systems, defining measures of success, and recommending appropriate congresses to execute in person or virtually to meet business objectives and ensure business fiscal responsibility.

• Communicate with Commercial Leadership and business partners to ensure congress strategy and objectives are clearly defined and logistics are planned accordingly.

• Collaborates with the businesses on the development of congress plans, communications, and execution of programs.

• Own the management of external congress planning agencies and vendors. To include defining scope and service level agreements (SLA), vendor Identification, selection, onboarding, and performance management.

• Establish timelines and enforce deadlines to ensure efficient planning and execution.

• Create and analyze attendee feedback surveys and lead post-program debriefs to improve the congress experience.

• Evaluate process standard operating procedures and recommend improvements to ensure the highest level of operational efficiency for the department.

• Responsible for forecasting, negotiating, and reconciling all congress related expenses at the event level and within respective workstream.

• Foster strong working relationship wi