PM/FO Staff Assistant

About Paragon Professional Services

Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations.

About this position: PM/FO Staff Assistant                    Location – Washington, DC

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

 

Wage/Salary Range: $105k - $115k

 

Applicants will be notified via phone or email within ten (10) business days of submittal.

 

Essential Duties & Responsibilities

·         Support efficient management of information for the Assistant Secretary, Principal Deputy Assistant Secretary, and other Front Office principals.

·         Work closely with Special Assistants and the Chief of Staff to task briefing materials and other documents to PM offices, ensuring materials are assigned and cleared appropriately based on equities within PM, T, and the Department as a whole.

·         Take comprehensive notes during Senior Staff and DAS Huddle meetings; ensure all important discussions and decisions are accurately documented.

·         Compile and disseminate the PM Weekly Activity Report widely across PM to keep all offices informed of key activities and updates.

·         Review drafted papers to promote efficient and timely delivery of high-quality products that are clear, concise, and properly formatted.

·         Liaise with the Executive Secretariat, Under Secretaries' offices, and other bureaus to coordinate the flow of paperwork to and from the PM Front Office.

·         Carry out other special assignments as directed by PM/FO principals.

 

Required (Minimum Necessary) Qualifications

·         Education Requirements: Undergraduate degree (associate or bachelor’s degree) in business administration, international relations, financial management, accounting, or human resource management.

·         Level of Experience Requirements: Minimum two (2) years of experience in administrative support, program coordination, or a related field.

 

Knowledge, Skills, Abilities, and Other Characteristics

·         Strong organizational skills and attention to detail.

·         • Excellent oral and written communication skills.

·         • Ability to handle multiple tasks simultaneously and work independently.

·         • Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and ability to quickly learn proprietary applications and systems for processing administrative requirements.

Preferred

·         Secret Clearance; Top-Secret Clearance Preferred

Supervisory Responsibilities

·         This position will not have supervisory responsibilities.

 

DOT Covered/Safety-Sensitive Role Requirements

·         This position is not subject to federal requirements regarding Department