Administrative Manager

Business Unit:

Office Management Group

Industry:

No Industry

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services.

The firm is the No. 1 investment bank for all global M&A transactions for the past two years, the No. 1 M&A advisor for the past 10 years in the U.S., the No. 1 global restructuring advisor for the past 11 years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by LSEG.

Scope

The Corporate Finance Administrative Manager will handle several functions involved in the continued operations of the administrative staff and their ongoing support of the financial staff. Acting in a management capacity, the Corporate Finance Administrative Manager will oversee 40+ direct reports from various offices throughout the US and will perform tasks necessary to keep the administrative functions in each group running smoothly, such as ensuring proper training, resource coordination, mentoring, and ensuring proper support for each team.

Responsibilities

• Supervise, mentor, and support a team of assistants, ensuring high standards of performance and professionalism.

• Conducting regular one-on-one sessions and team meetings to provide guidance, feedback and professional development; managing employee performance improvement plans

• Oversee recruitment, onboarding and training of new administrative staff.

• Serve as the primary point of contact between executive management and the administrative team, facilitating clear and timely information flow.

• Establish and maintain a regular cadence of communication with bankers and assistants to ensure alignment on expectations, priorities, and need as well as to identify areas of improvement.

• Manage timecards for non-exempt employees which includes approving weekly timesheets electronically, overseeing time off requests, managing overtime, and making corrections.

• Maintain staff coverage lists and ensure resources are being efficiently utilized.

• Ensure company and CF business policies are being adhered to.

• Identify opportunities to improve policies or objectives.

• Prepare and deliver mid-year and year-end reviews for all direct reports.

• Audit, review and approve expense reports for the administrative team.

• This position may require undertaking special projects involving travel and expense processes, with a focus on initiatives that impact the administrative team.

Requirements/Qualifications

• Bachelor’s degree and/or 5+ years in a professional services firm, preferably in the investment banking industry

• A solid understanding of, experience, and expertise in employee management, project management and Human Resources.

• Experience in managing performance improvement plans.

• High level of proficiency with MS Office, including Excel, Word, PowerPoint, Outlook, and internet applications

• Excellent ability to develop and foster relationships with internal and external partners

• Strong problem-solving skills and an ability to think strategically on the spot

• Strong written and verbal communication skills

• Demonstrated high emotional intelligence with the ability to understand, manage and respond effectively to your own emotions and the emotions of others.

• Proven track record of building positive relationships, navigating complex interpersonal situations, and fostering a collaborative and inclusive work environment.

• Comfortable and competent at having difficult conversations

• Meticulous attention to detail and pride in ownership

• Excellent interpersonal skills and the ability to interact with all levels of management

• Exceptional ability to manage multiple projects with varying priority at one time – to deliver results on time

• Proactive approach to executing new projects

• Must be a self-motivated and results-oriented person

• Flexibility – an ability to adapt to a rapidly changing market

Compensation and Benefits