Multi-Asset Investing (BXMA) - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

The Administrative Assistant role entails providing support to the BXMA – Business Financial Evaluation (BFE) team. The BFE team conducts operational due diligence of third-party investment managers in which BXMA invests. The responsibilities of the Administrative Assistant include:

• Managing calendars including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants

• Managing and booking global travel arrangements, including flights, visas/passports, cars, hotels, and other reservations

• Requesting and scheduling meetings with external organizations, including coordinating preferred meeting date(s) with the BFE team, sending the meeting request, agenda and document requests to external organizations, scheduling and sending calendar invites for confirmed meetings, and tracking receipt of requested materials in advance of the meeting

• Answering calls and acting as a gatekeeper

• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system

• Completing detailed corporate expense reports, including tracking receipts, expense purpose, and reimbursements

• Maintaining and organizing files

• Contact management, including entering related information in proprietary systems

• Maintaining office equipment and inventory supplies

• Ad hoc projects

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. 

The successful candidate should have:

• 1+ years of administrative assistant experience supporting a team of 2 or more

• Experience working within financial services a plus

• Thrives in a dynamic work environment

• Strong communication skills

• Highly organized with strong attention to detail

• Ability to multi-task and prioritize competing tasks and deadlines

• Ability to be proactive and work well within a team and with other assistants

• Ability to work with various levels of management

• Perform duties with the highest level of confidentiality and have a strong sense of professional integrity

• Experience with coordinating travel arrangements

• An autonomous work style with strong follow-through skills

• Ability to build relationships with key players and management

• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

• Familiarity with Concur is preferred

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits o