Medication Services Coordinator (Secure)

Medication Services Coordinator (Secure)

Job Overview

Location/Schedule: The position is based at Faulkner Place, a secure residential treatment facility, located in SE Portland, OR. The schedule for this position is Monday through Friday, day shift, 7:00 a.m. to 3:30 p.m.

Position: Medication Services Coordinator

Program: Secure Residential Treatment

Cascadia's Mission and Vision:  

Mission: Cascadia Health delivers whole health care – integrated mental health and addiction services, primary care, and housing – to promote hope and support the well-being of the communities we serve. 

Vision: We envision a community where everyone benefits from whole health care, experiences well-being, and has a self-directed, connected life. 

Program Description: Cascadia operates three secure residential homes in the Portland Metro area. These are homes for adults who experience severe and persistent mental health challenges. Employees work as a team to provide comprehensive services that focus on psychiatric treatment, personal care, skills training, and case management. Our residents are referred from the counties or the state and must either be under commitment or have a guardian. The focus of treatment is on immediate safety and preparing individuals to live in a less restrictive environment. Our work is important, impactful, and rewarding to those we are lucky enough to serve. Sites include Faulkner Place, Arbor Place, and Barbara Roberts House.

Position Description: The Medication Services Coordinator is responsible for medication room related services at the assigned facility.  This includes providing day to day provision of medication administration, PCP care coordination services, as well as quality assurance and oversight of the medication services performed on site.  This position involves program procedure development and treatment plan implementation of an established population of individuals with severe and persistent mental illness. 

Essential Responsibilities:

This position description is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.  Management reserves the right to modify, add or remove duties as necessary.   

• Manage the administration, documentation, and evaluation of the medication management program. Train, coach, and consult with all Residential Counselors who dispense medication.    

• Oversee medication administration room, including inventory, supply orders, tools, and materials. 

• Conduct periodic audits of medication room services to ensure quality of service, and documentation compliance with all applicable internal and external regulations. Identify and recommend program improvements as necessary.     

• Maintain timely and effective coordination and communication with site medical staff (LMP and nurse); schedule resident appointments, follow through on medication orders, coordinate client consultations, and disseminate key treatment issues. 

• Provide leadership and primary oversight for MAR completion, ‘Cycle Fill’ documentation/ordering, pharmacy coordination and communication, as well as narcotic medication handling procedures. 

• Schedule medical services appointments, with primary care providers, specialists, dental services, and hospital/E/D’s. 

• Coordinate with LMP, and clinical leadership for effective provision of self-administered medication education and skills building curriculum for all residents, including provision of direct training to residents.  

• Facilitate program goals and development, while meeting productivity and program expectations, and operating within the program budget.   

• Collaborate with program leadership and applicable community partners to develop and implement the regulations, policies, and procedures under which the program operates. 

• Maintain knowledge of, ensure compliance with, and review all applicable federal, state, county, and city regulations and approved internal policies and procedures. 

• Document all services in a professional manner using the agency EMR system. 

• Carry partial or total responsibility for developing and implementing assigned operational functions within the medication room.   

• Provide positive role modeling and mentoring to peers while fostering a client centered approach by developing, maintaining, and advancing the consistent use of clinical best practices.