Legal Assistant/Paralegal - Decatur, IL

Job Description

Legal Assistant/Paralegal - Decatur, IL

This role provides corporate legal assistant/paralegal support primarily to ADM’s corporate functions, legal entity management and common stock/equity plan records. Under the supervision of the Associate General Counsel, Corporate, Securities and M&A, the Legal Assistant / Paralegal will:

Day-to-Day Duties:

• Assist with the organization and maintenance of corporate minute books, records, and files and maintenance of the Company’s subsidiary management database, including adding new users, review and removing users as needed.
• Assist with documenting director and officer (or equivalent) changes for U.S. and International subsidiaries and assist with preparation and filing of changes with commercial register.
• Assist with drafting and filing of corporate formations, qualifications, dba/name registrations, amendments, withdrawals, mergers and dissolutions.
• Drafting resolutions, written consents, secretary/officer certificates, affidavits, incumbencies, and powers of attorney and similar corporate documentation.
• Assist with internal subsidiary restructurings (including review and proper execution of related agreements, resolutions and certifications) for U.S. and International subsidiaries.
• Assist with managing outside vendor relationships related to legal entity management and state filing/reporting including reviewing, entering and approving invoices.
• Respond to requests for information and documentation from internal and external stakeholders regarding the company group legal entities, including running reports and generating legal entity organizational charts, affiliate ownership confirmations, and know-your-customer (KYC) or ultimate beneficial owner (UBO) requests.
• Supporting and coordinating signature gathering (wet ink and electronic/DocuSign), notarization and apostille/legalization for corporate documentation and for corporate transactions and agreements.
• Coordinate with non-US legal departments for updates to corporate minute books and legal entity management systems and required documentation.
• Provide support for mergers, acquisitions, and divestitures (including due diligence of entities’ corporate histories and timely and proper execution of deal documents).
• Assist with annual/semi-annual reviews of corporate organizational charts
• Assist with corporate record keeping related to ADM common stock matters.
• Assist with the preparation of forms relative to U.S. Securities and Exchange Commission (SEC) required Section 16 filings for officer/director activity (SEC Form 3, 4, and 5 as needed).
• Other general corporate legal assistant/paralegal tasks.

Required Skills/Experience:

• 3-6+ years of office administration experience; legal experience preferred; legal assistant or paralegal experience strongly preferred
• Proficiency with Microsoft Suite; ability to learn other software programs quickly
• Strong communication, organizational, and critical thinking skills
• Superb attention to detail
• Ability to multi-task and prioritize work to meet applicable deadlines
• Ability to exercise discretion and maintain confidentiality of sensitive information
• Self-motivated; ability to work both (i) independently to complete tasks and respond to department requests and (ii) with others to leverage their resources

Education Requirements:

• High school/GED
• Bachelor’s degree, preferred

Before applying for an exempt, non-exempt or hourly job opportunity, you are expected to initiate position for more than 18 months, supervisor approval is not required.  a discussion and share your intentions with your supervisor.  * If you’ve been in your current * If you’ve been in your current position for less than 18 months, verbal supervisor approval is required.   ​
Hiring Manager- Brendan Bowes   ​
Recruiter- Amy Schroeder 
 

City

Decatur

State

IL - Illinois

Location Country

United States

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solutio