Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University - Corpus Christi

Department

College of Engineering – Dean

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

• The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

RESPONSIBILITIES

Daily Routine Business: 60%

• Review all Purchasing Card (PCard) Expense Reports, Petty Cash, and Mileage Reimbursements for accuracy. Prepare and process any corrections related to these reports.
• Review travel (except for research) and serve as the department’s bookkeeper on Concur.
• Monitor all Fee, Service (all), gift, and endowment accounts and report account discrepancies to the Business Manager Prepare Departmental Budget Request (DBRs – budget), Department Correction Request (DCRs – expense), and Journal Entries when necessary.
• Review monthly salary progress report and make necessary PCT and costing allocation entries.
• Prepare Tuition and/or fee payment requests for student from Non-grant accounts for Business Manager approval
• Hire startup and university funded Research Assistants and monitor and update their work period and costing allocation. Process termination according to their Appointment letters.
• Submit invoices and follow-up the payment.
• Under the supervision of the Business Manager, assist with Preparing and Distributing Quarterly Financial Reports for Departments/School/Centers.

Startup Coordinator: 30%

• Coordinate with the Office of Research and Innovation with fundings provided to faculty for startup; create and monitor startup accounts.
• Monitor and Assist faculty on daily startup account usage, provide accounting reports and statement as needed.
• Submit year-end report and ROI report for the college and the Department of Research and Innovation.

Assist Grant Coordinator: 10%

• Assist Grant Coordinator to process payment, submit invoices in IslanderBuy.
• Pay student tuitions per Grant Coordinator’s direction.
• Perform other duties as assigned

QUALIFICATIONS

• Bachelor’s degree.
• Two (2) years of related experience in general office and accounting
• Additional education/experience may be used as a substitute for the minimum requirements:
  • Associate's degree and four (4) years of related experience, OR
  • Master’s degree

• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent interpersonal and communication skills. Ability to multit