Assistant Director of Grants Financial Management, Office of Sponsored Projects

Job Posting Title:

Assistant Director of Grants Financial Management, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

To support the research community at the University of Texas at Austin in capacity of Assistant Director for Office of Sponsored Projects (OSP).  Manage the Grants Financial Management (GFM) team within OSP and provide support to the Associate Director for GFM.

Responsibilities

SUPERVISION OF CENTRAL SUPPORT TEAM IN GFM

• Supervises seven (7) staff members who are responsible for functions such as institutional reporting, effort reporting, funds management, subrecipient monitoring and audits. Provides direction and oversight to the support team in these areas.

REGULATORY REPORTING

• Prepares and submits reports to regulatory agencies such as the NSF HERD Survey, THECB annual report, Year End AFR Reconciliation, Pass Thru Reconciliation, and Sponsors Financial Reporting Requests.

PROCESS DEVELOPMENT/STRATEGIC PLANNING

• Assists Associate Director with Strategic Planning for the portfolio. Creates Data Analytics and Exception reporting tools for Post Award and GFM staff and management team. Monitors processes and procedures to ensure efficiency. 

DATA COORDINATION

• Provides data related to expenditures to the ERA Sr. Manager upon request. Assists the ERA team with reports/graphs as requested.

Required Qualifications

• Bachelor’s degree in accounting, business or related field. 

• Five or more years of professional experience in research administration or a related area with three or more years in a grant management level position. 

• Strong demonstrated supervisory and communication skills. 

• Experience using financial systems or fund accounting systems. 

• Ability to identify and implement process improvements, think critically and make decisions, ability to problem solve through strategic planning. 

• Ability to interpret and ensure compliance with federal, state and University policy.  

• Must be eligible to work in the United States for an employer on a full-time basis.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Advanced degree. 

• More than the required years of experience, CRA certification, experience with a software system transition. 

• Supervisory level experience in a sponsored projects office at a university. 

• Experience working with internal and external auditors and knowledge of preparing audit responses. 

• Experience with DEFINE and Workday HRMS/Payroll & Financial.

Salary Range

$102,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/