Assistant-Administrative

Schedule: Monday to Friday, 8:00 AM – 4:30 PM
Work Days: Holidays are required; infrequent opportunities for overtime
Rotation: May rotate between Methodist, University, and Riley hospitals

We are seeking a detail-oriented and professional individual to provide front-line administrative and communication support within Radiology Reading Rooms. This role is essential in ensuring smooth coordination between departments and supporting radiologists in a fast-paced healthcare environment.

Key Responsibilities

• Greet visitors and manage incoming communications (calls, emails, voicemails)

• Coordinate imaging and procedural requests with ordering offices

• Track tasks and document interactions accurately

• Support radiologists by placing calls, managing faxes, and handling requisitions

• Load external imaging into various healthcare IT systems

• Monitor internal communications and update worklists

• Provide administrative and technical support to leaders and teams

• Manage schedules and calendars

• Coordinate meetings and travel arrangements

• Process invoices and respond to inquiries

• Address basic administrative and technical issues independently

Qualifications

• High School Diploma or GED required

• 0–3 years of relevant experience; prior administrative experience preferred

• Experience in a matrixed organization or complex work environment is a plus

• Basic proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.