Engineering Administrative Assistant

Why We're Here

We believe heartfelt, human connections make people's lives better. Especially the people who work here.

Our founder, Bill Kimpton rebelled against impersonal, generic hospitality that makes people feel disconnected. He initiated a new boutique hotel standard and environment where people could connect, from the heart. That was the goal then, and it is still our purpose today.

Your work here has meaning. You're here to improve the lives of coworkers, guests, owners, and communities, and together we make that happen. It's what drives all that we do. Every day you can improve lives in your own, unique way and you can expect the same in return. It all starts with you.

 

How We're Different

Our San Francisco-born entrepreneurial spirit and zest for life kickstarted this culture in 1981, and it shines through to this day.

It all flows from you. The lively, rebellious, genuine you - with your diverse background, talents, experiences, and plucky personality - is fully welcome and celebrated here. Because we know that when people can be themselves at work, they shine.

That's what we seek out and celebrate. It's people of all kinds who share a knack for creativity and self-leadership. People who don't need to be told what to do to get things done. People who have an innate passion for making others' lives better.

It adds up to a work environment that's a bit quirky, irreverent, exciting, uncommon, empowering, and downright exceptional. Guests feel it; you'll feel it too.

 

What You'll Do

Responsibilities include providing administrative support for the Engineering team. This includes but is not limited to answering telephones, filing, typing, preparing reports, maintaining data bases and other projects as assigned.

Some of your responsibilities include:

• Provides administrative support for the Engineering department.
• Issues work requests to Engineering staff.
• Coordinates work activities including contractor work.
• Places orders for product and services; maintains proper purchase order control systems.
• Keeps track of all department invoices and maintains a proper check book system.
• Coordinates activities between Rental Mgmt. and Engineering Department. Issues invoices for billable services.
• Tracks and maintains Service Dispatch system data. Keeps track of work orders.
• Interacts and communicates with HSKP, Front Desk, F&B, Conference Services and other key departments to expedite service needs.
• Coordinates, issues and modifies work schedules for engineering and landscaping departments. Keeps track of attendance, vacations etc.
• Is responsible for all payroll related matters. Issues required personnel action forms.
• Attends pre-con, staff, MOD and other operation meetings.
• Maintains proper stock of office supplies and keeps office clean and organized.
• Keeps immediate superior promptly and fully informed of all problems or unusual matters of significance coming to her/his attention so that prompt corrective action can be taken when appropriate.
• Prepares reports as requested for a more informative database for improved management decision-making and critical evaluation of work activities.
• Prepares all duties/accountabilities in a timely and efficient manner following established company policy and projecting a favorable image of the property.
• Attends meetings to maintain favorable working relationships among resort employees and promote maximum morale, productivity and efficiency.
• Attend all scheduled training classes
• Adheres to scheduled work hours; is punctual in reporting and gives ample notice to supervisor if she/he cannot meet schedule to ensure proper coverage.
• Responds to all customer and vendor requests in a timely and personable manner.
• Performs other duties as required.

What You Bring

• Previous experience as a hotel engineer is preferred or comparable maintenance experience at an establishment such as apartment co