HR Admin & People Support

About the job

At Flatpay, it’s all about people and processes. You’ll make sure our HR administration & People Support run smoothly from start to finish - from a colleague’s first day to their farewell.

You’ll join a dynamic, fast-growing environment, with many new onboardings per month. Processes change quickly, and we continuously adapt. If you enjoy structure, precision, and a bit of challenge in your daily work, this role is perfect for you.

What you'll do

HR Administration

• Prepare and maintain contracts and personnel files.
• Organize and follow up on medical check-ups.
• Manage administrative onboarding of new colleagues: gather information, set up tools, create access rights.
• Track probation periods: alerts, extensions, confirmations.
• Draft and send HR documents (certificates, letters).
• Keep the HR system accurate and up to date.

Payroll Administration (via external partner)

• Collect and enter variable data (sick days, bonuses, social security, etc.).
• Verify data before payroll processing.
• Assist with basic post-payroll checks.

Daily Administration

• Handle employees’ administrative requests efficiently.
• Manage health insurance and disability enrollments/terminations.
• Track absences (sick leave, vacation, parental leave, etc.).

Offboarding

• Coordinate exit steps: tools, equipment, access rights.
• Finalize administrative tasks at the end of the employment contract.

Compliance & Processes

• Ensure all legal and internal obligations are met.
• Contribute to continuous improvement of administrative processes.
• Support audits or controls if necessary.

Who you are

What You Value

• Clear, complete, and well-organized files.
• Smooth processes and well-executed work.
• Structure, follow-up, and attention to detail.
• Working in a fast-changing environment where flexibility is key.

Skills & Experience

• Basic knowledge of HR administration.
• Comfortable with digital tools (Google Workspace / Microsoft, HRIS…).
• Experience with payroll or EVP is a plus.

Soft Skills

• Detail-oriented and precise.
• Well-organized and independent.
• Service-minded and a team player.
• Reliable and discreet.
• Flexible and adaptable to change.

What We’re Looking For

• Bachelor’s or Master’s degree (HR, management, law, or equivalent).
• Motivated junior or experienced professional who enjoys a hands-on role.
• Strong interest in administrative tasks and daily file management.
• Someone who can thrive in a fast-growing start-up with constantly evolving processes.
• Ability to speak and write Dutch fluently.

Why Flatpay?

Flatpay is one of Europe’s fastest-growing unicorns. In just over three years, we’ve grown into a team of more than 1,500 colleagues, operating across Denmark, Finland, Italy, Germany, France, and the United Kingdom. And now the time has come: Flatpay is launching in the Netherlands.

Our mission is clear and powerful: to make card payments fair, transparent, and stress-free for small and medium-sized businesses. No unclear pricing, no hidden fees, no surprises - just one flat rate for all cards.

This is your opportunity to be part of our launch in the Netherlands from day one, help build a new market, and make a visible impact within a fast-growing organisation.