Executive and Legal Assistant

Why start your new career with flyExclusive:   

FlyExclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. Join us at flyExclusive and take your career to new heights!  

 Summary and Objective   

This position delivers high-level administrative support to executives, demanding strong organizational skills, discretion, and confidentiality. Key responsibilities include scheduling, coordinating meetings, and managing detailed records. Ideal candidates should have paralegal-like experience, with demonstrated expertise in handling confidential information, preparing legal contract agreements, scheduling board meetings, keeping executives on schedule, and recording official meeting minutes accurately. 

Essential functions  

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.  

• Manage and protect highly confidential information with the utmost discretion, ensuring sensitive matters are handled securely. 

• Assist the General Counsel with the preparation, review, and finalization of legal contracts, specifically focusing on jet club and fractional ownership agreements. This includes tracking document signatures, maintaining organized records of contract stages, and ensuring all agreements are fully executed and compliant with company standards. 

• Prepare and manage executive communications by screening and directing calls, drafting and responding to emails, and professionally liaising with clients and stakeholders. 

• Accurately record, document, and distribute official meeting minutes in a timely manner, capturing key details and action items. 

• Set up conference rooms for meetings, welcome guests, and ensure the room is restored to order after events. 

• Schedule and facilitate board member and executive meetings, including venue selection, agenda preparation, and distribution of relevant materials. 

• Keep executives organized and punctual, proactively managing schedules, reminders, and priority tasks. 

• Organize travel logistics for executives, including accommodations and itineraries, and efficiently handle any necessary travel adjustments. 

• Prepare expense reports and perform data entry, assisting with financial record-keeping and analysis as needed. 

• Compile and prepare materials for meetings, coordinating arrivals and accommodation for guests as required. 

• Prepare and distribute internal and external documents for executive management and maintain an organized filing system for both paper and electronic documents. 

• Consistently exercise discretion, confidentiality, and sound business judgment in all interactions and assignments. 

• Demonstrate exemplary attendance and punctuality, contributing to a dependable and stable work environment. 

• Project a friendly and professional demeanor as a representative of the President and an ambassador for the company. 

• Ensure all tasks and assignments are completed accurately, on time, and with attention to detail. 

• Oversee office supplies and equipment, ensuring availability and functionality to support daily operations. <