Senior Executive Assistant, Office of the CEO

Senior Executive Assistant, Office of the CEO

Turntide Technologies is helping turn the tide on climate change with breakthrough technologies that accelerate electrification and sustainable operations for energy-intensive industries. We develop full-stack, integrated, open systems that support commercial and industrial electric vehicles, building operations, and agriculture to optimize how the world uses energy, so every watt is worthwhile for humanity. We’re looking for curious, intelligent, collaborative people from diverse backgrounds who want to make a real impact on the sustainability of our planet.

The Job

We’re looking for Senior Executive Assistant, who will be a trusted and respected member of the executive office.  Working closely with our Chief of Staff, you are a trusted partner, and the liaison between our CEO and other team members, delegating tasks and ensuring follow-up, freeing up his time to concentrate on strategic decisions, product innovation, and customer meetings. You will play a critical role in enabling our CEO to focus on work that is most impactful.  You will focus on more than simply efficient calendar management, prioritizing meetings, and booking travel arrangements.  You will filter and prioritize incoming communication, summarizing important points, flagging critical items to our CEO.   

In this role, you will support our CEO's calendar and relationships. You'll get to know his contacts better than he does, establishing professional relationships with his network, other executive assistants, and key staff members. Your role includes managing internal and external communication, drafting correspondence, and handling inquiries. You might also respond on the CEO's behalf. 

You are proactive and resourceful, able to find solutions independently and with a willingness to learn new skills and leverage new technologies.  You are a problem-solver and decision maker, comfortable making informed decisions in a fast-paced and sometimes ambiguous environment. 

At this point, we hope you're feeling excited about the job description you’re reading. Even if you don't feel that you meet every single requirement, we still encourage you to apply. We're eager to meet people that believe in Turntide's mission and can contribute to our team in a variety of ways - not just candidates who check all the boxes.  We want people to feel comfortable expressing their true selves and to come, stay, and do their best work here.

Key Responsibilities

• Help develop and maintain CRM updating with appropriate tags, categorizations, and notes, reviewing weekly with the CEO with the intent of understanding business objectives, and connecting that to relevant relationships, in order to schedule meetings 
• Plan and manage professional and personal events with flawless execution, organization, and communication 
• Calendar management, including travel research and booking, and adhoc research and booking for lifestyle management 
• Maintain and improve documentations organization across O365, G-suite, Airtable, Asana, and Dropbox
• Manage bill payment for various vendors
• Handle inquiries and coordination of personal matters 

The Requirements

• Prior experience in a similar role, supporting C-suite individuals, preferably in a technology-driven and/or start up environment 
• Technical knowledge of multiple email, calendar, and customer relationship management tools, with demonstrated experience being able to seamlessly and fluidly float between various platforms and programs 
• Strong organizational and time management skills, managing multiple and often times conflicting and changing priorities 
• Strong written and verbal communication skills with an ability to articulate ideas clearly and concisely 

Bonus Points

• Understanding of venture capital world
• Although this role will predominantly be remote, preference will be given to candidates near Sunnyvale, California or based in Pacific time zone

The Upside

• Competitive salary + equity
• 100% company paid family health insurance (medical, dental, vision)
• Retirement contribution match
• Open Paid-Time-Off policy
• Work from one of our 5 offices or join the 70% that work remotely
• Autonomy and flexibility to build green tech from the ground up
• Incredible growth potential - we are revolutionizing the electric motor industry

Turntide Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor