Accountant III, Central Office

The Department of Youth Services (DYS) is seeking a dynamic, mission-driven, highly organized individual with accounting and fiscal experience to fill the role of Accountant III.

Reporting to the Budget Director, the Accountant III will help manage purchasing and accounts payable transactions in COMMBUYS and MOSAIC for the Central Office. The incumbent will work with suppliers to resolve conflicts/discrepancies and will be the primary contact to vendors to resolve billing/balances discrepancies and help ensure proper application of payments and prompt pay discount utilization

For additional information about the Department of Youth Services and its programs, please watch:  https://drive.google.com/file/d/1gyP0kCJ181nBakh9Cc0pNNEyPw7kAoI6/view

Duties and Responsibilities (these duties are a general summary and not all inclusive):

·         Process encumbrances and payments to ensure conformance with the Office of the State Comptroller, departmental policies and procedures, and internal controls.

·         Research of statewide and departmental contracts to ensure goods and services are being procured using the proper procurement methods, and also ensuring proper use of contracts in regard to scopes of services/requests for responses.

·         Use COMMBUYS system for contract information to maximize the efficiency of the Finance team and ensure personnel receive the requested goods and/or services in a timely manner.

·         Monitor accounting activity and ensure that spending does not exceed budgets and expenditure ceilings/allocations as well as other duties as assigned.

·         Reconcile invoices, process payments, confer with agency personnel and outside agencies to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports and documents.

·         Reconcile, encumber, and pay monthly Purchase of Service Contracts (POS) for vendor programs.

·         Process staff reimbursement requests for travel, obtain and utilize reports from the Commonwealth Information Warehouse.

·         Handle records management responsibilities for accounts payable-related documents according to the Comptroller's Office procedures.

·         Prepare weekly reports for the Budget Director on the status of all accounts payable and encumbered funds.

·         Responsible for reviewing instructions and complying with the requirements of the Office of the State Comptroller for annual opening and closing activities related to Accounts Payable.

·         Maintain financial records according to established procedure in order to ensure accurate and complete information.

·         The Accountant III will manage the accounts payable side of the MOSAIC.

·         Provide administrative and fiscal assistance to the Senior Leadership supported by the Finance team.

·         Support the Central Office Admin with clerical duties.

Preferr