Accounts Payable Manager

Job DetailsJob Location: Irving, TX 75038Position Type: Full TimeEducation Level: 4 Year DegreeTravel Percentage: NoneJob Shift: DayJob Category: AccountingWho WE are:

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

 

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

 

Job Summary:

The Accounts Payable (AP) Manager will plan and direct all accounts payable activities of the company. 

 

Essential Duties & Responsibilities:


Manage AP process from invoice receipt to issuance of payment via AvidXchange and NetSuite
Oversee preparation of weekly AP aging reports
Evaluate and oversee implementation of new AP systems and/or processes as needed
Responsible for ensuring timely payments and issuing manual payments as needed
Mentor and train accounts payable associates
Establish internal controls and guidelines for accounts payable transactions
Manage annual 1099 filing process
Research and troubleshoot any invoicing or payment issues
Identify and implement areas of improvement or automation opportunities
Present recommendations to management on short- and long-term objectives and policies
Other duties as assigned or required to meet the business needs


 
QualificationsKnowledge, Skills & Abilities:


Strong knowledge of efficient AP processes and the ability to execute process improvements when needed
Applying logical thought processes and organizing resources in order to solve issues and meet commitments
Making decisions and seizing opportunities in the context of business objectives
Partnering effectively with others in order to achieve results
Satisfying internal and external customer expectations and developing customer partnerships
Proficiency with electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite)
Attention to detail and strong problem-solving skills


 

Required Education and Experience:


Bachelor’s degree in Accounting or Business Administration.
8 years or more of related experience, including at least 2 years of management experience.


 

Preferred Education and Experience:


5 years or more of professional office experience, preferably within a fast-paced accounting department.
5 years or more of billing experience.
5 years or more experience with Microsoft Office, Adobe, and QuickBooks or other accounting software.
Previous billing experience using multiple job codes and data assembly from multiple sources.
Prior experience with AvidXchange, Expensify and/or Concur or similar systems a plus



Supervisory Responsibilities


Manages the accounts payable staff who are responsible for invoice and payment processing, as well as check deposits.
Recruits and hires staff and conducts performance evaluations.
Coordinates training programs for new staff and identifies training needs for current staff.



Internal Relationships


Communicate with operations teams to ensure expenses are properly recorded and coded in the general ledger and payments issued timely


External Relationships


Effectively communicate with vendors


Work Environment


The role is a hybrid position with 2-3 days in office each week.  The work is in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands


This is largely a sedentary role; however, some filing may be required. This would require the ability to lift files, open file cabinets and bend or stand as necessary.


Travel


This position may require periodic/minimal travel to field offices or client offices, work sites and other project related locations.


Materials, Tools, Equipment


This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


 

Why Work at RailPros? 

RailPros offers a dynamic and collaborative work environment where employees have the oppor