Global Security Executive Assistant for Principal Deputy - Active Security Clearance Required

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
 
We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.

Pay Range

$91,320 - $134,100 Annually

$91,320 - $111,840 Annually for the A03.2 level

$109,530 - $134,100 Annually for the A03.3 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have an opening for a Global Security (GS) Executive Assistant to the Principal Deputy. You will perform a full range of advanced and complex executive assistant services in a highly visible environment.  You will also serve as a point-of-contact for the area and senior manager supported; interface with senior-level internal and external personnel to exchange, gather and disseminate information.  This position is in the GS Principal Associate Directorate (PAD).

In this role, you will

• Represent GS in daily interactions with senior management/executives both internal and external to the Laboratory and provide executive level support to the Principal Deputy. 
• Proactively manage the daily schedule, calendar, email, contacts, meetings (internal and external), conferences, and professional engagements of the Principal Deputy.
• Initiate, clarify, compile, compose, edit, coordinate, finalize, and disseminate a variety of documents, messages, agendas, reports, and correspondence containing confidential, and sensitive information on behalf of the Principal Deputy.
• Serve as the executive point of contact and independently set priorities when committing the Principal Deputy’s time; organizing and coordinating complex and often confidential calendars.
• Conduct preliminary research, make requests for information, compile, and coordinate internal and external information on a variety of business, operational, and administrative topics and manage complex and often confidential files.
• Schedule, plan, organize, and coordinate a variety of internal/external meetings and collaborate with the Principal Deputy and senior managers to develop meeting agendas, and identify and coordinate meeting attendees and presentation materials; responsible for distributing and tracking meeting notes and action items through completion; balancing and prioritizing regular updates.
• Arrange and approve travel arrangements and independently make complex itinerary adjustments as required.
• Provide backup support to the Senior Managers in GS and serve as a core member of the administrative team in GS.
• Manage confidential documents, including incoming correspondence, on behalf of the Principal Deputy, determining priorities, routing, and retention/destruction status using Laboratory guidelines.
• Perform other duties as assigned. 

In Addition, at the A03.3 Level:

• Independently clarify, coordinate, communicate, and disseminate information on behalf of the Principal Deputy and other senior managers; independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.
• Supports the Principal Deputy and senior managers in moving projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans, keeping track of responsibilities, and driving appropriate prioritization of key initiatives.
• Conduct research and make requests for information, compile and coordinate internal and external information on a variety of business, operational and administrative topics.
• Serves as the administrative liaison to internal and external stakeholders, supporting the coordination of highly involved projects with frequently changing variables and minimal guidance.
• Independently assess and respond to inquiries; prioritizing actions, following-up, and ensuring resolution on a wide variety of issues. 

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clea