Administrative Assistant

About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.

Job Title: Administrative Assistant

Job Summary:

The Administrative Assistant will provide clerical assistance to the Site Manager, gathering data & assembling in a variety of formats and providing to the applicable parties in the required time constraints. The Administrative Assistant will be an excellent communicator and have exceptional follow up capabilities.  The Administrative Assistant will exhibit an ownership attitude and be able to work independently of daily direction.

Essential Duties and Responsibilities:

Monitors and submits daily and weekly time sheets for Technicians

Function fluently in IWMS and the Customers Work Order system, creating, managing and maintaining all site work orders

Plan and assign work as directed by Site Manager

Maintain Safety Training Matrix and Coordinate, etc. all safety training for site personnel

Assists with the process of Contract Change Orders

Perform duties as deemed necessary by Account Manager, Account Coordinator and/or Site Manager.

Qualifications:

Education

Must have High School diploma or equivalent

Business Experience

Three to Five years administrate experience, previous experience in an industrial environment desirable.

Licenses

Must possess a valid driver's license

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of organization

Technical Qualifications & Skills

Extensive experience in Excel with formulas, graphing, pivot tables, etc. Experience with Power Point and Word. Previous experience with a CMMS preferred. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Ability to maintain a flexible schedule: days, evenings, weekends and emergencies

Present self in professional manner: neat appearance and grooming.

Able to produce a quality work product in a prompt, safe and efficient manner.

Observe and adhere to safety and health rules.

Good communication with and respect for co-workers and their property, vendors, and tenants

Team player, hard worker, good interpersonal skills, ability to communicate well in both oral and written reports.

Maintain a good attendance record, including notification in the event of tardiness and absence.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled