Scheduled Hours

37.5

Position Summary

The Senior Coordinator, Medical Advancement will work with the Associate Vice Chancellors of Medical Advancement and the Grateful Patient Acquisition Program to play a critical role for the success of Medical Advancement development efforts, serving as the touchpoint for a broad range of daily activities, projects, and initiatives. This position requires great discretion in communicating with various constituents including alumni, donors, School of Medicine leaders and faculty as well as handling confidential and sensitive information regarding alumni, prospects, donors, faculty, and staff. Position responsibilities include high-level project management, in-depth technology usage, as well as internal and external relationship development and management.

Job Description

Primary Duties & Responsibilities:

Provide high-level support to the Associate Vice Chancellors for Medical Advancement. Responsibilities include:

• Complex calendaring,
• Making travel/meeting/event arrangements,
• Preparation of meeting agendas for:
• AVC’s team,
• MA leadership,
• and School of Medicine leaders
• Manage ARCH activity
• Tracking of team’s budget and expenses
• Serves as a resource for AVCs in managing special projects, which may include preparing, editing, and proofreading documents and completing other duties as assigned to support goals of Medical Advancement.

Serve as project manager for Medical Advancement’s expanded Grateful Patient Acquisition Program. With guidance from the Senior Director of Donor Participation and Pipeline Development, the Coordinator will participate in the daily activities pertaining to the planning and execution of GPAP’s scheduled set of solicitations (digital and direct mail) for WashU Medicine and Siteman Cancer Center. Duties will include but not limited to the following: 

• Acknowledgements of newly acquired donors by Med Adv
• Facilitate stewardship touchpoints
• Until the donor journey functionality is in place, help manage the process of sending pre-defined emails to the appropriate recipients.

Ensure efficient and productive internal partnerships, build, and maintain strong relationships with administrative support professionals across the Medical School enterprise. Connect prospective donors or third-party organizers with the appropriate director or colleague.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

• May need to travel between campuses

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Confidentiality, Database Management, Deadline Management, Detail-Oriented, Event Management, Event Planning, High-Integrity, Material Preparation, Meeting Organization, Microsoft Office, Multitasking, Nonprofit Organizations, Office Management, Oral Communications, Organizing, Professional Etiquette, Project Management, Relationship Management, Scheduling, Sound Judgment, Supervision, Teamwork, Written Communication

Grade

G10-H

Salary Range