Jobs and Careers

Executive Assistant (Marketing, Sales, Customer Support, QA)

Liebherr Group

Newport News, United Statesfull_timeVerifiedPosted 21 Nov 2023

About the role

Provides administrative support to the Executive Management and all supporting departments.

Responsibilities

Answers, screens, and places telephone calls for the EM.
Coordinates the EM’s schedule and makes appointments.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings for the EM and his/her direct reports. Greets visitors.
Arranges and coordinates domestic and international travel schedules and reservations for the EM and his/her staff.
Prepares and/or reviews travel expense reports and submits to accounting.
Reads and routes incoming mail.
Takes occasional meeting minutes.
Composes and types routine correspondence.
Organizes and maintains file system, and files correspondence and other records, both electronically and occasionally in paper files.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Arrange corporate events both internal and external as needed.
Orders and maintains supplies.
Tracks the EM’s budget and the status of cross functional projects.
Uphold a strict level of confidentiality.

Competencies

High School diploma or equivalent and a minimum of 4+ years’ experience as an Executive Assistant reporting directly to Senior Management.
Ability to interface with other departments and dealer/customers with tact and courtesy.
Ability to work closely and cooperatively with colleagues and takes well to direction.
Excellent oral and written communication skills.
Demonstrates strong interpersonal skills.
Communicates effectively with all levels of management.
Demonstrates professional conduct.
Ability to perform effectively, despite sudden deadlines and changing priorities.
Ability to work effectively in high pressure situations.
Ability to establish effective working relationships.
Demonstrates exceptional work habits and is judicious in carrying out assignments without direction.
Possesses a strong knowledge of computers and standard office equipment.
Competency in the utilization of personal computers and business software. This includes, but not limited to, Microsoft Word, Excel, and PowerPoint.
Ability to proficiently communicate orally and in writing in English and one of the following: German, French or Spanish preferred.
Travel domestically and internationally up to 15% of the time.
Ability to obtain and maintain a valid driver’s license and passport.

Our Offer

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package and competitive salary. We hire as soon as possible.

Referral Bonus: Tier IV

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Nicole Alden at: nicole.alden@liebherr.com.

Liebherr is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Liebherr - One Passion. Many Opportunities.

The company

In line with its international growth, Liebherr’s venture into the United States began in 1970. Within a couple of years, the company expanded and completed its production facilities in Newport News, VA for its product line of hydraulic excavators. It was later converted into Liebherr’s manufacturing facility for mining trucks and remains home to Liebherr Mining Equipment Newport News, Co. In addition to its production facility, Liebherr markets a wide variety of products and technologies through its companies located across the United States. The companies are Liebherr-Aerospace Saline, Inc., Liebherr Gear Technology, Inc., Liebherr Automation Systems, Co., and Liebherr USA, Co., the umbrella company for eight divisions that are positioned across the United States.