Administrative Assistant II - Ophthalmology, Westwood

General Information

Press space or enter keys to toggle section visibility

Work Location: Los Angeles, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 12/26/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28270

Primary Duties and Responsibilities

Press space or enter keys to toggle section visibility

We are seeking a reliable, patient-focused team member who is committed to creating a positive experience for our patients and providers. Our specialty ophthalmic clinic is dedicated to delivering high-quality patient care in Westwood. This practice supports a broad range of services including vision therapy, primary eye care, and research studies. Responsibilities include, but are not limited to:

• Scheduling patient appointments and coordinating check-in and check-out activities
• Managing a high volume of incoming phone calls and inquiries
• Collecting payments at the time of service and preparing billing documentation for the department’s business team
• Supporting pre-authorization processes to help ensure timely access to care
• Assisting as needed with rooming patients and preparing exam rooms between visits
• Managing office calendars, including provider meetings, travel schedules, staff coverage, and work-study coordination to support daily operations

Salary Range: $26.42-37.49 Hourly

Job Qualifications

Press space or enter keys to toggle section visibility

Required:
• Demonstrated ability to triage patient issues to achieve resolution including the ability to interact diplomatically and sympathetically with patients, their families and the general public in a high volume, continuous public contact setting. • Ability to schedule and register patients utilizing the computerized appointment scheduling and registration systems.• Demonstrated interpersonal skills to interact effectively with staff, physicians and patients over the phone and in person.• Ability to complete heavy flow of work with minimal supervision and within established time frames. • Ability to prioritize and organize workload, working independently and multi-tasking with frequent interruptions. • Ability to respect and preserve the confidentiality of personnel information and other sensitive matters. • Demonstrated skill in problem solving to quickly assess, define, and resolve complaints and errors.