Job Posting Title

Contract Coordinator

Agency

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

340 Office of State Epidemiology

Job Posting End Date (Continuous if Blank)

October 01, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The annual salary for this position is up to $62,000.00 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Central Office, 123 Robert S Kerr Ave OKC, OK 73102

Salary: Up to $62,000.00 based on education and experience.

Full Time /Part Time: Full Time

Work Schedule:  Monday-Friday

Primary Hours: 8:00 am – 5:00 pm

Position Description: 

This position is responsible for the contract development and management of grant funded sub-recipient and vendor contracts, as well as service and supply procurement to support Office of State Epidemiology (OSE), Infectious Disease Systems and Collaboration (IDSC), and Infectious Disease Prevention and Response (IDPR) divisions. This position will serve as the Contract Monitor for all sub-recipient and vendor contracts/purchase orders.    

Duties:

• Management of Existing and New Contracts

  • Obtain all relevant documentation and necessary approvals for contracts, contract renewals and purchases.

  • Serve as the Contract Monitor for CDC grant sub-recipient and vendor contracts/purchase orders.

  • Assist contractor to comply with terms of the contracts; review invoices and verify allowable and reimbursable expenses in accordance with the approved budget, grant funding restrictions, and OMB Circular 2 CFR 200

  • Monitor contract activities in the quarterly progress reports to ensure all grant/contract requirements and deadlines are completed within the timeline issued in the contract. 

  • Conduct annual site visits for all sub-recipient contractors. 

• Procurement

  • Procurement of department service and supply requirements and set project requirements. 

  • Manage various vendor contracts for goods and/or services and complete related and relevant purchase requests in accordance with OSDH internal purchasing policy and the State Purchasing Act. 

  • Will be the p-card holder and purchaser for OSE, IDSC, and IDPR for goods and services. 

Other Duties:

• Work under minimal supervisor.

• Establish and maintain friendly and professional relationships with established vendors.

• Development, management, and monitoring of grant-funded contracts related to federal emergency preparedness grant activities.