Executive Assistant (76013)

Job DetailsLevel: ExperiencedJob Location: Headquarters - Marlborough, MA 01752Position Type: Full TimeSalary Range: $75,000.00 - $90,000.00 Salary/yearJob Category: Admin - Clerical

 

 

 

 

 

 

 

Title:   Executive Assistant                                                    Salary Grade: E06

FLSA Status: Exempt                                                            Employment Status: Full Time

Department:   Executive                                                        Location: Main Office/Hybrid Work Model Eligible

Reports To: Chief Executive Officer

Date Prepared: January 14, 2026                                         Human Resources Review: April 14, 2026

 

 

SUMMARY:  

 

The Executive Assistant is a highly visible position that provides high-level, confidential administrative support to the Chief Executive Officer (CEO) of the bank, as well as the Executive Leadership Team and Board of Directors. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage complex tasks in a fast-paced, dynamic environment. The ideal candidate will demonstrate sound judgment, proactive problem solving, and the ability to interact effectively with senior executives and external stakeholders. Improving efficiencies by handling day-to-day tasks and prioritizing the most important communications or tasks to support seamless workflows for those they support.

 

After successful completion of training and proven abilities, this position is eligible for a hybrid work arrangement with availability expected during core business hours and agreed upon number of days per-week/month on site.

 

 

ESSENTIAL DUTIES and RESPONSIBILITIES:

                                                                                                    

The requirements listed are representative of the knowledge, skill, and/or ability required.

In the performance of respective tasks and duties, the employee is expected to successfully perform quality work within deadlines with or without supervision, interact professionally with other employees, customers and suppliers; work effectively as a team contributor on all assignments and work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

 

Administrative/Executive Support:

 


Provide comprehensive administrative and executive support to the CEO, President, Executive, and Senior Leadership teams, including managing calendars, scheduling meetings, coordinating travel, and organizing company-wide events and off-site activities.
Prepare, edit, and assemble materials, presentations, correspondence, reports, and confidential documents to ensure executives are well-informed and equipped for all engagements.
Serve as the primary point of contact for employees, department heads, Board and Committee members, vendors, and the public, responding to information requests with professionalism and a customer-centric approach.
Screen, prioritize, and direct incoming communications on behalf of executives, ensuring timely and appropriate handling.
Act as liaison between the CEO, senior management, board members, and other key stakeholders to facilitate effective communication and support executive decision-making, including conducting research and compiling briefing materials.
Manage and maintain organized digital and physical filing systems for easy retrieval of executive and board documents, and ensure required corporate documents are filed with appropriate government agencies.
Coordinate and support governance-related disclosures, including the proxy statement and elements of the annual report.
Process and manage expense reports, invoices, and basic budget tracking for executives, while supporting project coordination to meet deadlines and compliance requirements within the financial services industry.


 

Board Responsibilities


Prepares and manages agendas, reports, and meeting materials for all Board of Directors and Executive Committee meetings, ensuring timely distribution and compliance with internal protocols.
Coordinates all aspects of board and committee meetings—including scheduling, logistics, and organizing meals—while recording accurate minutes, tracking attendance, verifying quorum, and monitoring action items for follow-up.
Maintains official corporate records such as board minutes, resolutions, and proxies, ensuring accuracy, confidentiality, legal compliance, and accessibility, and serves as the custodian of these documents.
Supports lawful governance processes by reviewing board books for regulatory and compliance requirements, ensuring key issues are addressed, and that all documentation meets disclosure standards.
Liaises directly with Board and Committee Chairs and senior executives to facilitate seamless communication and execution of