Monitoring and Compliance Manager - Head Start

Join our Head Start team! The Monitoring and Compliance Manager is responsible for ensuring compliance with federal and state performance standards and regulations, state licensing requirements and agency/program policies. This position oversees data collection, analysis, and reporting. Responsible for monitoring all required services and completing monitoring reports and follow up. The person in this position will coordinate annual classroom licensing in collaboration with the Program Manager. The Monitoring and Compliance Manager provides information to the Program Director team concerning all areas of compliance.

Candidates must submit applications by 10/20/2025 to be considered for first-round interviews.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelor's degree in Business, Administration, Data Science/Analytics or a related degree with a minimum of 18 credit hours in Business, Administration, or Data Science/Analytics.
• Five years of experience in program administration or data analytics.
• Two years of supervisory experience.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Successful registration with the Central Background Registry of the Child Care Division.
• CPR/First Aid Certification is required within first 30 days of hire.
• Candidate required to pass an initial pre-employment physical examination, renewable every two years.
• Candidate must pass pre-employment and random drug screenings.

KNOWLEDGE, SKILLS AND ABILITIES

• Possess advanced computer skills. Proficient in Microsoft Word, Excel and Outlook, database software, online tools, and video conference platforms.
• Strong communication skills related to presenting information to management, public groups, and agency staff.
• Ability to comprehend, and analyze scientific/technical journals, financial reports, and legal documents.
• Proficient in composing and presenting technical documents.

**ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

Data Analysis, Monitoring and Procedures

• Manages systems for data collection, reporting, and database administration of the ChildPlus and other relevant databases.
• Ensures timely and accurate reporting of data to meet Federal and State requirements.
• Creates and implements a monitoring system that tracks the completion of all required services, including the distribution and follow up to monitoring reports.
• Presents monitoring data to leadership team, identifying concerns, trends or gaps identified through data analysis.
• Annually coordinates policy and procedure updates and distribution.
• Provides data to the Program Director for reporting to the Board of Directors, Policy Council, and to be utilized in grant applications.
• Works with interns and volunteers to support data management.

Reporting, Assessments and Planning

• Coordinates the annual Self-Assessment by collecting data from all content areas and from parents of enrolled children.
• Collaborates with the Directors team to create program improvement plans where necessary.
• Coordinates the Community Assessment, in partnership with other local Head Start programs every five years, with updates for each intervening year as necessary.
• Coordinates Annual Report to the Public by collecting data from all content areas to produce a comprehensive report.
• Completes annual Program Information Report to Federal funder and End of Year Report to State funder.
• Ensures that all required reports are translated into Spanish and are posted on the agency website, submitted to the Program Director for funders, the Board of Directors and Policy Council.