Human Resources Administrative Assistant

About Us

 

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years.  With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner. 

 

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

 

We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide scale.

 

 

 

About the Role

 

Reporting directly to the Human Resources, the Human Resources Administrator is responsible for the administrative duties related to the operations of the Human Resources department and office related duties at the St. Paul location. The Human Resources Administrator will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions.

 

What You’ll Do

 

• Respond to basic employee questions and direct complex inquiries to the HR Business Partner.
• Maintain accurate employee personnel, medical, and I-9 files.
• Distribute HR-related documents (e.g., performance reviews, policy updates, forms) and track timely completion.
• Assist employees in using UKG to manage profiles, update contact and emergency information, access paystubs, and complete essential forms such as direct deposit and W-4s.
• Own the PPE and uniform program, including vendor coordination, ordering, tracking, and processing invoices, payroll deductions, and reimbursements.
• Support planning and coordination of employee events, including vendor communication, cost tracking, and contract management.
• Represent the company professionally by maintaining confidentiality and fostering positive relationships with employees and external partners.
• Promote awareness of quality, safety, environmental, and compliance policies; report issues and unsafe conditions promptly.
• Perform receptionist duties such as greeting visitors, answering calls, handling mail, and scheduling meetings.
• Coordinate meeting logistics, including ordering lunches and submitting receipts for processing.
• Ensure proper cleanup and restoration of office spaces after events or meetings.
• Manage office supply inventory and ordering; maintain organization of supplies.
• Perform other related duties as assigned by the HR Business Partner.

 

 

What You’ll Bring

 

• High School Diploma or GED required.
• Minimum of 2 years of experience in HR or administrative role.
• Proficiency in Microsoft Office applications and HRIS systems.
• Ability to handle confidential information with discretion.
• Knowledge of employment laws and HR best practices preferred.
• Strong organizational skills and attention to detail.
• Ability to adapt to a fast-paced, dynamic environment and interact professionally with all levels of the organization.
• Demonstrated integrity, professionalism, and commitment to confidentiality.
• Strong teamwork and flexibility to adapt to changing priorities.

 

Employee Benefits

 

• Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.
• Corporate Social Responsibility: Through Planet Passionate we are determined