Executive Assistant to the Comptroller

FY25 - 016

About the Office of the Comptroller

The Office of the Comptroller oversees the Commonwealth’s financial systems, promoting integrity, mitigating risk, and providing accurate reporting and promoting transparency to illustrate the financial health of Massachusetts.  The Office is an independent and non-partisan department of the Commonwealth. 

As stewards of the public trust, we aspire to inspire confidence by maintaining our core principles: clarity, integrity, and accountability.

The powers and obligations of the Office of the Comptroller are generally dictated by M.G.L. c. 7A.

Position Summary

This position is the Executive Assistant (EA) to the Comptroller of the Commonwealth, who is appointed by the Governor to lead the Office.  CTR is seeking qualified candidates for consideration to fill this single full-time (37.5 hours/week) role.  The Executive Assistant also supports the Chief Operating Officer (COO) of the Office, who is the most senior leader reporting to the Comptroller.

This support encompasses daily activities that ensure executive operations run efficiently, including but not limited to scheduling, calendar management, correspondence, and communications.  The Executive Assistant frequently interacts with CTR’s Senior and Leadership teams.  In addition, because the Office of the Comptroller has a statewide role working with more than 150 departments, the EA will interact with multiple staff and management across the Commonwealth, including Cabinet-level officials, elected officials, and staff at all levels.

In addition, the EA provides more limited support to a small group of senior leaders who report to the Comptroller and the COO.

This position demands excellent communication and writing skills, impeccable attention to details, strong ability to multitask with accuracy, and exceptional interpersonal skills that foster collaboration and builds relationships across the Office and with CTR external partners.

Specific Duties

The specific duties of this position include but are not limited to the following:

• Manages scheduling for the Comptroller and COO, including but not limited to scheduling meetings, calls, and conferences.
• Responsible for managing, reviewing, creating, and distributing CTR Executive correspondence as directed
• Manages agendas, mail, email, and other CTR executive logistics
• Performs administrative and office support including file management, content workflows, and database management
• Actively manages data related to key contacts at more than 150 agencies
• Coordinates and attends key team and public meetings as required
• Exercises discretion and maintains professionalism and confidentiality with all materials
• Performs other projects and work, as assigned.

Capabilities and Attributes:

This position requires a motivated self-starter with the following capabilities and attributes:

• excellent communication skills
• impeccable attention to detail
• superior time management
• proven ability to multitask with accuracy