Events Office Coordinator

We are seeking a proactive and detail-oriented Office Coordinator & Events Specialist to oversee the daily operations of our office, support company-wide events, and provide administrative assistance to leadership. This role is essential in creating a welcoming, organized, and engaging workplace environment. The ideal candidate thrives on organization, enjoys working with people, and takes pride in maintaining an office space that supports both productivity and company culture. 

Responsibilities: 

Office Operations & Maintenance 

• Manage the day-to-day operations of the office, ensuring the space is clean, organized, and fully stocked. 
• Serve as the primary point of contact for facility-related vendors (janitorial services, pest control, etc.). 
• Submit and track maintenance requests to ensure timely resolution. 

Food & Beverage Management 

• Coordinate and manage weekly catered office lunches, including vendor communication, menu planning, and lunch setup/breakdown. 
• Order and maintain an inventory of office snacks, coffee, and beverages to ensure consistent availability. 
• Vendor & Supply Management 
• Procure, organize, and maintain inventory of office supplies, monitoring stock levels and replenishing as needed. 
• Manage vendor relationships, negotiate contracts, and ensure services are delivered at expected quality and cost. 

Event Planning & Execution 

• Assist in the planning and execution of company events, including internal meetings, team-building activities, holiday parties, and all-hands gatherings. 
• Handle event logistics, such as securing venues, coordinating catering, booking equipment, and managing vendor relationships. 
• Provide on-site support during events to ensure everything runs smoothly, from setup to tear-down. 
• Manage event-related communications, including sending invitations, tracking RSVPs, and post-event follow-ups. 
• Partner with internal teams to help decorate and create a festive, engaging environment for holidays and special occasions. 

Administrative & Technical Support 

• Provide administrative support to the leadership team as needed. 
• Act as the primary point of contact for internal and external inquiries, directing them to the appropriate team members. 
• Demonstrate proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Slack, and Trello to manage tasks and communication. 
• Maintain and organize digital files and documents.

Qualifications for Position: 

• Proven experience in an administrative, office, or event coordination role. 
• Exceptional organizational skills, time management, and attention to detail. 
• Ability to prioritize effectively and juggle multiple responsibilities with ease. 
• Proven ability to build and maintain strong relationships. 
• Excellent communication and interpersonal skills. 
• A proactive mindset with the ability to anticipate needs and solve problems. 
• Flexibility to pivot quickly when priorities shift. 
• Eagerness to learn our business and department functions. 
• Strong follow-up, follow-through, and accountability skills. 
• Proficiency with modern office technology and software, including Microsoft Office Suite, Excel, Slack, and project management tools. 
• Commitment to confidentiality and discretion. 
• A passion for creating a positive and collaborative wo