Project Controls Specialist

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Harvard Capital Projects (HCP)

Harvard Capital Projects (HCP) is an internal resource for the Harvard community providing
project management services across the entire campus. HCP works collaboratively with a variety
of Harvard Schools and Departments, providing project management services for large and small projects including new buildings, renovations, and infrastructure upgrades. HCP prides itself on
providing its clients with the highest value services.

Job Description

The Project Controls Specialist (PCS) reports to the HCP Associate Director of Controls and Operations. The PCS helps maintain project controls and administrative services processes and procedures for Harvard Capital Projects and ensures their execution on all projects. The Project Controls Specialist supports the successful delivery of projects through the application of core project controls practices, including budgeting and forecasting, cost management, funding oversight, contract compliance, capital planning support, schedule review, and change management. The role is responsible for collecting, analyzing, and reporting project information, maintaining the integrity of project controls data, and supporting the development and continuous improvement of project controls systems, processes, tools, and templates.

Job-Specific Responsibilities

• Participates as a full member of HCP’s professional team in the delivery of all projects.
• Supports the HCP Project Management and Controls team in ensuring successful project delivery.
• Maintains project budgets, forecasts, cashflows and total project cost information within Excel and University systems. 
• Reviews and processes commitments, invoices, requisitions, change orders, allowances, and contingencies with established procedures and systems. 
• Assists with estimate reviews and bid leveling efforts. 
• Supports project set up, capital planning, claim review, and project recovery efforts. 
• Performs cost reconciliation and reclassification activities.
• Supports project funding activities
• Assists with project schedule reviews
• Tracks participation and other project metrics to support project requirements.
• Collects, analyzes, and reports project controls data to support project and organizational decision-making.
• Manages assigned trackers, records, and shared mailboxes.
• Assists with development and maintenance of Project Controls standards, procedures, templates and databases.
• Assists with evaluation, maintenance, and support of systems 
• Ensures integrity of project cost and schedule data
• Ensures adherence to contracts and University Policy 
• Supports HCP, client, and University reporting requirements.
• Participates in project meetings and internal department activities as required. 
• Contributes to HCP's professional community by sharing knowledge, supporting team initiatives, and promoting best practices.
• Continues professional growth and development across core project controls disciplines.
• Perform other duties as assigned.

Working Conditions:

• NOTE:  This is a hybrid position requiring work days on campus.

Qualifications

Basic Qualifications:

• Bachelor’s degree required, or 4 years of equivalent combination of education and relevant experience in construction project controls, project management, construction management, engineering, architecture, or related field.  

Additional Qualifications and Skills:

• Fundamental understanding of project control principles and project monitoring practices.
• Demonstrated experience supporting capital project delivery, project controls, construction, cost management, scheduling, or related disciplines. 
• Working knowledge of project controls systems, reporting tools, and capital project processes. 
• Ability to analyze information, identify routine issues, and a