Development Associate

Organization Mission

National Dance Institute of New Mexico is founded with the knowledge that the arts have a unique power to engage and motivate children. The purpose of our distinctive programs is to help children develop discipline, a standard of excellence, and a belief in themselves that will carry over into all aspects of their lives.

Purpose of Development Associate Role:

The Development Associate manages the donor database, gift tracking, and acknowledgment processes in Salesforce.  The Development Associate functions as the Project Manager on the annual Thank You Project. The Development Associate assists the Development team with board/donor communication, committee meetings, fundraising events, and general administration to fulfill the goals of the department.  The Development Associate is part of NDI New Mexico’s administrative staff.

Primary Responsibilities:

Management of Development Database Functions

• Manages gift tracking, acknowledging, and reconciliation processes in Salesforce.
• Maintains the integrity of the portfolio system.
• Coordinates logistics for appeals and donor communications
• Administers the donor database
• Act as Salesforce resource for Advancement staff
• Works with the Director of Advancement, to establish consistent organization-wide procedures for administrative support functions in Advancement
• Runs reports, pulls lists, and manages the vetting process for the needs of the Development Team
• Supports the Director of Advancement and administrative departmental functions including filing, photocopying, preparing reports
• Participates in the Salesforce Committee meetings
• Scheduling and administrative support for the Advancement Team as directed by the Director of Advancement

Communication to Stakeholders

• Provides support for select committees, including sending meeting notices and agendas, taking and distributing minutes
• Coordinates Advancement updates to Executive Assistant for biweekly board communications.
• Participates in, and project manages as required, cross-departmental projects

Coordination and Support of Events

• Prepare for, attend, coordinate, and follow-up all donor functions including Founders’ Circle, Gala, etc.
• Supports logistical aspects for night of events including table and theater seating, meal preferences, etc.
• Coordinates with the box office to ticket Board and VIPs for performances at The Dance Barns and The Hiland.
• Manages Gala registration for The Dance Barns and The Hiland

Other

• Assists in office management for the Development department
• Other duties as required

Working Conditions, Environment and Physical Requirements:

• Functions performed in a variety of environments including: NDI New Mexico offices, schools, residency sites, and other locations
• Requires reliable transportation and reimbursable in-state travel to NDI New Mexico locations, participating schools, residency sites, and community events 
• Requires weekend and evening hours
• May be required to lift up to 15 lbs.
• May be required to navigate stairs

Knowledge, Skills, and Abilities Required:

Job Specific Requirements:

• Bachelor’s degree or equivalent experience
• Requires 1-3 years in job related duties including non-profit donor communications and database experience (Salesforce experience preferable)
• Excellent computer skills with MS Word, Excel, Sale