Assistant Director of Conferences and Events

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Director of Conferences and Events

Job Profile Title

Associate Director C, Arts and Media, Events

Job Description Summary

The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The School offers a unique approach, incorporating cross-disciplinary legal education and a distinctly collaborative environment that enrich student learning and enhance scholarly depth and breadth. The resulting intellectual opportunities and renowned internal culture make the Law School an extraordinarily supportive academic community for its scholars and students alike.

The University of Pennsylvania Carey Law School has a high caliber, extremely productive law faculty. Our faculty teaching and research is at the forefront of important societal issues. We support this by bringing scholars, practitioners, and students to the Law School for a host of world-class events.

The Assistant Director of Conferences and Events is an integral collaborator on important faculty conferences, colloquia, symposia, meetings, and events. The Assistant Director plays a critical role in directing, managing, and overseeing the array of events hosted each year by Penn Carey Law, its faculty, departments, and students.

Job Description

This role reports to the Director of Conferences and Events and is a twelve-month, full-time role. Responsibilities include:

Overall Programming Responsibilities

• Ensure that systems for the management and logistical execution of a wide array of events, conferences, symposia, and activities at Penn Carey Law are developed, communicated, and executed. Ensure that these systems are effective for in-person, hybrid, and virtual events.
• Handle logistics for multiple events simultaneously. 
• Serve as a knowledge expert in software designed to implement faculty events (currently Cvent).
• Assist Director of Conferences and Events with high level Law School events such as the Distinguished Lecture Series, annual Graduation proceedings, and other events as assigned.

Calendaring Responsibilities

• Working with colleagues in the Registrar’s Office (academic calendaring), Student Affairs (student events calendaring), and the Facilities Office (departmental and external calendaring), ensure coordination and communication of the Penn Carey Law events calendar.
• Develop reports on events; establish and maintain data sources to ensure accurate reflection of events, staff time, dollars spent, audience participation, etc.

Specific Events

• Manage the logistics and implementation of a variety of Law School events. Develop all pre-event systems and processes, including invitation, website, rsvp management, materials creation, etc.
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