Aircraft Fuel Accounting Manager

Job DetailsJob Location: Raleigh, NC - Raleigh , NC 27609Position Type: Full TimeEducation Level: Bachelor's DegreeTravel Percentage: NoneJob Shift: Day
About flyExclusive

flyExclusive is one of the fastest-growing private aviation companies in the country — and we are just getting started. From our world-class Jet Club to our unmatched private jet charter, clients who fly with us receive a curated private jet experience that anticipates their needs for comfort and style. We operate a modern, curated fleet and deliver a world-class experience to our customers, backed by a team that holds itself to the highest standards of safety, service, and operational excellence. From our roots in Kinston, North Carolina to our expanding Raleigh headquarters, we are building something the industry has not seen before.

Why flyExclusive?

As we continue to build a leading aviation brand, nothing is more critical to this mission than the talented professionals that make up flyExclusive. We’re more than just a private jet company. We go beyond the industry standard to create a uniquely detailed customer experience that is visible throughout all our departments, from our software design and fleet coordinator teams to our pilots and technicians. If you are looking for people who motivate others around them, and build relationships that create trust and open communication, you will find that here. The people at flyExclusive create a culture of positivity and aren't afraid to make decisions for the good of their team and the company.

If that sounds like you, come and work with us at flyExclusive! We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a great benefits package including 401k matching, relocation assistance, and career growth opportunities!

Job Summary

The Aircraft Fuel Accounting Manager is responsible for the reconciliation and reporting of aviation fuel usage and costs. This role ensures accurate accounting, effective cost control, and regulatory compliance while identifying opportunities to optimize fuel-related expenses—one of the organization's largest operational costs.

Key Responsibilities

Fuel Accounting & Reconciliation 

Manage daily, weekly, and monthly fuel accounting processes 
Reconcile fuel purchases, deliveries, and consumption across stations 
Investigate and resolve discrepancies in fuel inventory and billing 

Financial Management 

Oversee fuel-related expenses (taxes, surcharges) 
Analyze fuel cost variances and identify savings opportunities 
Prepare accruals, journal entries, and financial reports 
Partner with Finance for budgeting and forecasting 
Approves all Coupa transactions over 6K 
Manages all Fuel Vendor Credit cards  
Maintains the Fuel Master Card for any fuel transactions and reconciles them into Expensify

Vendor & Contract Oversight 

Maintain relationships with fuel suppliers and vendors regarding invoice billing and credits 
Review and validate supplier invoices   
Ensure accurate pricing per negotiated fuel agreements by the Director of Fuel 

Compliance & Reporting 

Ensure compliance with aviation standards (internal policies)   
Maintain audit-ready records for fuel transactions 
Support internal and external audits 

Team Leadership 

Manage fuel accounting analysts or staff 
Approve time off and payroll 
Provide training and process guidance 
Improve workflows and accounting systems 

Systems & Data 

Work with fuel management systems (e.g. Airtable, Fuelerlinx, Intacct) 
Analyze/Assist large datasets for reporting and decision-making with Director of Fuel 
Drive process automation and efficiency 

Required Qualifications

Bachelor’s degree in Accounting, Finance, Aviation Management, or related field 
5–10+ years in accounting, finance, or aviation operations 
Experience with fuel accounting, airline operations, or logistics strongly preferred 

Preferred Qualifications

CPA and/or MBA preferred; equivalent experience considered

Key Skills

Advanced Excel and financial modeling 
Intacct, AirTable, Fuelerlinxm , Coupa, Expensify, Teams, Paycom, Tableau 
Strong analytical and problem-solving ability 
Knowledge of aviation fuel supply chain 
Leadership and communication skills 
Microsoft Office Suites

Work Environment

Monday through Friday in our Raleigh office (not a remote or hybrid position)
Typical office and computer lab environment
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Dress Code

Well-groomed appearance
Adherence to department dress code

Travel

Limited travel may be required

EEO Statement

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic infor