Senior Administrative Coordinator/Lead Administrative Coordinator - HRD

Work for the IMF. Work for the World.

Under the overall supervision of the HRD Director and Deputy Directors, the Lead Administrative Coordinator supports the work of the HRD Front Office. This position plays a critical role in ensuring the smooth functioning of the front office operations and in supporting HRD senior management in a fast-paced, high-pressure, and sensitive operating environment. 

The successful candidate will provide full administrative support to the Director of HRD and HRD’s Deputy Directors including by independently maintaining systems that track documents, implementing administrative processes for the department, supporting mission or project teams, and interpreting and reinforcing Fund policies for staff members with sound judgment and utmost discretion. Additionally, the Senior/Lead Administrative Coordinator supervises junior colleagues and serves as a resource for technical and administrative guidance and participates on Fund-wide administrative committees and working groups, including those for technology reviews. 

Major Duties and Responsibilities 

The Senior/Lead Administrative Coordinator will: 

• Provide high-level administrative and operational support to the HRD Front Office, ensuring continuity, accuracy, and timeliness across front office functions. 

• Manage front office workflows, coordinate competing demands, monitor deadlines, and ensure timely delivery of key outputs and management requests.  

• Draft, review, and circulate high-quality correspondence, briefing materials, memoranda, and internal communications; monitor incoming and outgoing communications, ensuring appropriate routing, follow-up, and resolution consistent with Fund standards. 

• Maintain and oversee tracking systems, records, and databases containing highly sensitive information, ensuring data integrity, confidentiality, and compliance with Fund procedures.  

• Coordinate and support Employment Practices (EP) workstreams, including sensitive administrative cases, appeals, and review processes, ensuring adherence to timelines and procedural requirements.  

• Serve as a key liaison across management offices, Executive Offices, and IMF departments, facilitating effective coordination, information flow, and alignment on priorities.  

• Support Fund-wide committees, senior review processes, and management clearance workflows coordinated through the HRD Front Office.  

• Compile, analyze, and synthesize data from administrative systems to support reporting, decision-making, and compliance monitoring.  

• Coordinate department-wide administrative processes and contribute to the continuous improvement of workflows, procedures, and operating efficiencies.  

• Share admini