Assistant to the Dean for Academic Operations

Assistant to the Dean for Academic Operations

The School of Arts and Humanities

St. Edward's University of Austin, Texas invites applications for the position of Assistant to the Dean for Academic Support. The Assistant to the Dean for Academic Support works in the School of Arts and Humanities. The person in this role provides complex budgetary and academic administrative support for the Office of the Dean. This individual assists the Dean in advancing the school's missions in teaching research, and service while facilitating the interaction of the Dean with campus, system and community members.

QUALIFICATIONS: A bachelor's degree from a regionally accredited institution, and at least three years of progressively responsible administrative/executive level management support experience or a combination of education and experience from which comparable knowledge and skills are required. Must possess excellent administrative, communication and organizational skills. Must possess an unencumbered driver's license and the ability to successfully pass a criminal background check.

Essential Responsibilities Include:

• Perform various day-to-day departmental administrative functions, such as processing office correspondence, reports and meeting documentation for completeness and compliance; a working knowledge of spreadsheet programs and academic platforms is essential.
• Manage budgets in the school under the Dean's direction. Maintain budget records, generate budget reports, act as budgetary liaison with Advancement, Finance, and any other pertinent parties, and provide budgetary oversight to stakeholders within the school.
• Work with department chairs to create/update curricular guides for each major, compile yearly Bulletin changes, oversee waitlists and overload requests during registration, update and maintain course schedules as necessary, and related functions.
• Collaborate with the university's success coaches on establishing policy; support success coaches in questions of academic process and procedures particular to the school.
• Oversee academic administrative processes in collaboration with Associate Deans and Department Chairs.
• Assist the university's Mary Moody Northern Theatre in the hiring of new staff and the establishment of new vendors. Provide other complex administrative assistance to MMNT as needed.
• Research and order budgeted office materials, equipment and academic supplies. Assist with distribution of departmental mail.
• Assist with troubleshooting school equipment issues (ex: stock printer paper, etc).
• Submit work orders for cleaning and maintaining Arts and Humanities spaces.
• Assist with scheduling facilities for school events.
• May serve on Staff Council or other university service.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage (HSA Available)

Dental - MetLife Dental

Vision - MetLife Vision Plan

Flexible Spending Accounts

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan - (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.

Mission Integration Statement:

St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward's honors