Staff Assistant, Office of the General Counsel (Job ID: 2024-3515)

Overview

Join one of the most influential, most quoted and most trusted think tanks!  

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.  

  

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. 

  

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. 

 

The Office of the General Counsel supports the work of the Institution through facilitating the legal and ethical pursuit of its objectives, managing legal issues when they arise, and serving as a resource to Brookings stakeholders.

 

Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week.

Responsibilities

Ready to contribute to Brookings success?

 

The Staff Assistant, Office of the General Counsel (Assistant) is responsible for providing executive administrative support to the Office of the General Counsel (OGC) as well as project management and compliance support across a wide range of topics. Executive administrative support includes internal and external scheduling and assisting the General Counsel (GC) in strategically planning time, travel and activities. Project responsibilities include, e.g., supporting OGC’s preparation for Board of Trustees meetings and other senior management meetings.

 

General Counsel and Department Administrative Support (55%)

• Strategically manage and maintain GC’s calendar and contacts on a daily basis.  Schedule appointments and meetings while coordinating related logistics as needed.  Ensure calendar coordination with other members of OGC.
• Maintain a “to do” list and meet regularly with team members to manage and determine OGC priorities.
• Schedule and arrange OGC staff travel, including transportation and lodging, and submission of travel reimbursement forms.
• Ensure the GC has necessary materials to prepare for meetings.
• Maintain OGC’s paper and electronic filing system, as requested.
• Manage and track departmental expenses, process engagement letters and invoices, and verify procurement card charges.
• Manage and ensure appropriate and timely follow up on internal and external requests for OGC information or action.
• Manage office supplies and equipment.
• Receive staff and visitors. 
• Screen and distribute all incoming mail to appropriate staff for action.

 

Department Coordination and Project Management (25%)

• Support the OGC’s work with Brookings’s Board of Trustees and senior management meetings, including creating and distributing materials and information to meeting members.
• Support and maintain OGC staff engagement and metrics, including staff engagement goals, organizing regular team activities and events, planning the annual legal team retreat, and OGC metrics.
• Update and maintain document templates. Ensure OGC materials are prepared and distributed or posted in a timely manner.
• Implement procedures to increase departmental collaboration and efficiency.
• Track the status of departmental projects and prompt staff on upcoming deadlines.
• Manage and track departmental expenses, process engagement letters and invoices, and verify procurement card charges.
• Manage OGC staff meetings and events, including agenda tracking and scheduling.
• Support implementation of OGC priorities through collaboration and coordination with other departments and programs
• Support OGC recruiting and staff onboarding efforts.
• Serve as designated liaison for Brookings Technology.

 

 Compliance, Communication and Training Coordination (20%)

• Assist and/or manage logistical support for OGC training sessions, including scheduling, coordinating usage on Brookings’s enterprise resource platform and generating regular compliance reports and updates.
• Assist and/or manage the design, creation, and distribution of OGC education