Operations Assistant - Biohub SF

The Chan Zuckerberg Biohub San Francisco (CZ Biohub SF) (https://www.czbiohub.org/sf/) is an independent nonprofit research institute that brings together three powerhouse universities - Stanford, UC Berkeley, and UC San Francisco - into a single collaborative technology and discovery engine. CZ Biohub SF itself supports some of the brightest, boldest engineers, data scientists, and biomedical researchers to investigate the fundamental mechanisms underlying disease and develop new technologies that will lead to actionable diagnostics and effective therapies. We are guided by our values of scholarly excellence; disruptive innovation; hands-on engineering/hacking/building; partnership and collaboration; open communication and respect; inclusiveness; and opportunity for all.

Our Vision

• We pursue large scientific challenges that cannot be pursued in conventional environments
• We enable individual investigators to pursue their riskiest and most innovative ideas
• The technologies developed at CZ Biohub San Francisco facilitate research by scientists and clinicians at our home institutions and beyond

Diversity of thought, ideas, and perspectives are at the heart of CZ Biohub Network and enable disruptive innovation and scholarly excellence. We are committed to cultivating an inclusive organization where all colleagues feel inspired and know their work makes an important contribution.

The Opportunity

The Operations Assistant at the CZ Biohub SF is responsible for ensuring a polished and professional front desk presence and maintaining a welcoming and efficient office environment. This role involves various administrative and operational tasks, including reception duties, facility maintenance, and emergency coordination.

You will

Reception Duties:

•  Represent CZ Biohub SF in a highly polished and professional manner
•  Greet and assist employees and guests, creating a welcoming office environment
•  Cover the reception desk during Biohub business hours (8:00am  -5:00pm)
•  Issue parking vouchers and handle visitor inquiries

Facility Maintenance:

• Request additional cleanings for carpets, chairs, lights, and equipment in coordination with IT
• Maintain conference rooms on the 3rd floor, including wiping down tables, pushing in chairs, and cleaning whiteboards
• Restock front desk supplies and PPE, including BinaxNOW kits, candy supplies, gloves, masks, and towels
• Perform monthly fire extinguisher checks
• Lead the emergency coordinator/floor warden program
• Conduct rounds for lab-supported equipment, including DI water, compressed air, and vacuum systems

Mail and Deliveries:

• Check mailrooms and distribute packages and mail
• Drop off outgoing mail and provide backup for vendor deliveries
• Receive shipments from other departments (including but not limited to Lab Ops) as needed
• Support upcoming projects and tasks for Operations across office, facilities, and laboratory operations as needed

You have

Essential –

• High school diploma or equivalent (GED)
• Ability to lift up to 25 pounds unassisted and team lift up to 50 pounds
• Minimum of 1 year of relevant experience in operations, facilities, or a similar role
• Strong problem-solving skills and sound judgment
• Excellent written and verbal communication skills
• Adaptability and ability to prioritize tasks effectively
• Strong attention to detail and a customer-focused approach

The Chan Zuckerberg Biohub requires all employees, contractors, and interns, regardless of work location or type of role, to provide proof of full COVID-19 vaccination, including a booster vaccine dose, if eligible, by their start date. Those who are unable to get vaccinated or obtain a booster dose because of a disability, or who choose not to be vaccinated due to a sincerely held religious belief, practice, or observance must have an approved exception prior to their start date.

Compensation

• $60,000 - $80,000

What We Provide

• Resources to disrupt and innovate at the frontiers of our knowledge of biology and disease
• A collegial and collaborative environment consisting of diverse expertise
• Existing collaborations within CZ Biohub: Technology Platforms (Bioengineering, Computational Microscopy, Data Science, Genomic Sequencing, Mass Spectrometry/Proteomics), and Researc