Business Operations Coordinator

Albers Aerospace LLC is a professional services company currently working for the U.S. Navy, U.S. Marine Corps, and commercial clients; competing as a Service Disabled Veteran Owned Small Business (SDVOSB) under several NAICS codes.  Our core competencies include systems engineering, program management, logistics, production support, aircraft maintenance, and aviation/aerospace services.  We were founded in 2015 and since our establishment, we have been attracting the best talent in our fields of interest enabling us to provide cutting-edge solutions and support to our warfighters.  We understand and provide expert consultation on weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs. We know defense and we know aircraft systems.

Job Title: Business Operations Coordinator

Department: Business Development
Reports To: Senior Manager, Business Operations
Location: Remote (<10% travel)
Job Type: Full-Time

Position Summary:

The Business Operations Coordinator plays a key role in supporting both the proposal development process (70%) and business intelligence initiatives (30%). This dual-focus position ensures seamless coordination of proposal activities while providing valuable insights to drive data-driven decision-making across business development operations. The ideal candidate will be highly organized, detail-oriented, and possess the ability to work collaboratively across teams.

Key Responsibilities

Proposal Coordination (70%):

• Manage and organize proposal schedules, timelines, and deliverables to ensure compliance with RFP requirements and deadlines.
• Support proposal development teams by preparing templates, coordinating inputs from cross-functional contributors, and maintaining version control of documents.
• Conduct compliance checks on proposal submissions to ensure alignment with solicitation requirements.
• Collaborate with writers, subject matter experts, and graphic designers to produce high-quality, compelling proposals.
• Manage proposal repositories and document archives for future reference and audit purposes.
• Coordinate post-submission reviews and debriefs to capture lessons learned and identify opportunities for improvement.

 Business Intelligence Coordination (30%):

• Assist in maintaining and updating the Customer Relationship Management (CRM) system to ensure accurate tracking of leads, opportunities, and pipeline data.
• Generate regular and ad-hoc reports on key performance indicators (KPIs) related to business development efforts.
• Conduct market research and analysis to support capture and proposal strategies.
• Monitor and track industry trends, competitor activities, and government acquisition forecasts to identify growth opportunities.
• Provide data insights and recommendations to enhance pipeline management and business development strategies.

Qualifications

• Education: Bachelor’s degree is preferred. Equivalent work experience and certifications (APMP, Shipley, etc) may be considered.
• Experience:
• • 1–3 years of experience in proposal/grant coordination, advanced report writing/management, business development, or project management.
  • Familiarity with CRM systems (e.g., Salesforce) and proposal management tools is a plus.

 Skills:

• • Strong organizational and project management skills, with the ability to manage multiple tasks and meet tight deadlines.
  • Exceptional attention to detail and accuracy in both proposal compliance and data management.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.
  • Analytical mindset with the ability to interpret data and provide actionable insights.