Physician Services Coordinator

We are seeking a Physician Services Coordinator - Medical Assistant to join our facility.

Advanced Recovery Systems is an integrated behavioral healthcare management company dedicated to the treatment of addiction, substance abuse, eating disorders and mental health issues.  We put behavioral health front and center, providing assistance to people with substance abuse issues, addictions and mental health concerns. With facilities in various regions of the U.S., we have been furthering this mission since our inception, applying our advanced approach to patient care.

Every facility in the Advanced Recovery Systems network strives to provide the highest quality of care, using evidence-based therapeutic models that really work. Our goal is to help men, women and adolescents live healthy, happy lives without the burden of substance use or mental illness.

The Physician Services Coordinator assists physicians and other medical staff in day-to-day scheduling inpatient and outpatient visits, supporting medical staff in the use of database technology and electronic medical records, compliance auditing, and management of patient lab data. Works effectively with the facility leadership team to ensure success of the facility by completing the following;

The Physician Services Coordinator (PSC) assists physicians and other medical staff in day to day scheduling inpatient and outpatient visits, supporting medical staff in the use of database technology and electronic medical records, compliance auditing, and management of patient urine screenings. Works effectively with the facility leadership team to ensure success of the facility by completing the following core job duties and other required tasks:

• Review overnight/weekend emails for medical provider triage. Review the H&P completion report— bring to Flash
• Print out labs from Quest and bring to Flash for signature. Review Power BI and bring to Medical Director as requested: Bring to Flash
• Upcoming discharge summaries not completed in 5 days ( Facility Metrics Medical)
• Order validation (Facility Metrics Medical)
• Documentation Not in Final Report
• Scheduling daily Physician and Nurse Practitioner and Physician Assistant visits (i.e. keeping a spreadsheet, adjusting for level of care changes, ensuring appropriate number of visits occur, coordinating with billing/finance). Send to BHT’s for transportation coordination of patients to providers.
• Maintaining data reports from Power BI including all facility medical metrics: History and Physical Timeliness, Discharge Summaries completed within 5 days, Diagnosis in 24 hours, Suicide Assessments in 24 hours, PDMP is documented within 48 hours, EKG is documented, Order validations within 24 hours. Productivity metrics are met, i.e., Daily medical visits ASAM 3.7 WM (Detox) or ASAM 3.7 (Medically Managed Residential) and ASAM 3.7 (intensive Inpatient), twice a week medical visit for ASAM 3.5 (Residential Care) or ASAM 3.5 Clinically Managed Residential and MH Residential ( where applicable) a min of 4 times a week. PHP and IOP should be weekly. Send to medical director as directed.
• Assisting case manager with patients with Leave of Absence and Short-Term Disability paperwork.
• Will be cross trained as a BHT for emergencies (patient needing a 1:1 etc.)
• In conjunction with the medical director--monthly schedule for medical staff, on call coverage and weekend coverage. Including PRN’s.
• Med Exec monthly meeting and type the minutes.
• Keep track of all MAT patients on spreadsheet and scanning in the MAT agreement once signed by patient and provider.
• Assist with obtaining paperwork for obtaining Vivitrol, Sublocade and other medications that may need a prior authorization.
• Assisting in orienting new medical staff. (EMR, Tour, Relias, ADP)
• Maintaining the physician handbook—online at this time as well
• Auditor of charts from medical records: Printing the charts that need to be fixed and having that provider fix the mistakes, sign, and date. Scan into the patient’s chart to finish the audit process. (These requests come from billing/ auditor)
• ARS Staffing Calculator for Medical Director & CFO. Daily and submitted monthly.
• Order prescription pads when due.
• Schedule interviews for new hires with Medical Director.
• Helping to manage data management of urine screenings and reporting to the medical department.
• Working with UR on scheduling MD-to-MD reviews as needed.
• Reporting any concerns to immediate supervisor.
• Will assist nursing with difficult blood draws.
• Will do EKGs if needed.
• Other duties as assigned.

Requirements

• Minimum Qualifications
• High School diploma or e